Scope
Reference
NEPO504
Description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.
NEPO intends to award further successive frameworks at least every 2 and 5 years until expiry of the Framework Agreement term. As such, suppliers which have not been appointed to this Framework will have the opportunity to be appointed to the subsequent framework.
Suppliers wishing to access and complete the tender documents must first register on Open the eTendering system using the following link https://www.open-uk.org.
For guidance on how to create an account or submit your questionnaire response through Open, please visit https://www.open-hub.org/training (https://www.open-hub.org/training) to access the available Training Guides. If you need technical assistance from the Open Support team, this can be requested via email at open.support@nepo.org.
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30.
Commercial tool
Establishes an open framework
Contract 1
Suppliers (4)
- ADARE SEC LIMITED
- CIVICA ELECTION SERVICES LIMITED
- Financial Data Management Ltd
- Print Image Network Ltd
Contract value
- £75,000,000 excluding VAT
- £90,000,000 including VAT
Above the relevant threshold
Award decision date
5 November 2025
Date assessment summaries were sent to tenderers
6 November 2025
Standstill period
- End: 17 November 2025
- 8 working days
Earliest date the contract will be signed
21 November 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- Possible extension to 30 November 2033
- 8 years
Description of possible extension:
The Framework will be established as an Open Framework under section 49 of the Procurement Act. The second Framework will be awarded before the third anniversary of the commencement date, it is estimated this will be Q2/2028. As such, suppliers which have not been appointed to the first Framework will have the opportunity to be appointed to a subsequent Framework. Following the second Framework, NEPO intends to award further successive Frameworks at least every 3 years until expiry of the Open Framework term, which will not exceed eight years in total (in accordance with section 49(2)(c) of the Act).
NEPO reserves the right, at its sole discretion, to reopen the Open Framework throughout its term to award a successive Framework in the scheme. NEPO may exercise this right where there is a need to increase capacity in the market or to respond to emerging market conditions or to address additional works requirements or to replace a supplier due to failure/poor performance/material breaches. In each case, a Tender Notice shall be published informing suppliers of the procurement process for the next Framework in the scheme.
Each Framework under the Open Framework will expire on the award of the next Framework in the scheme. However, if a Framework expires while a process for the award of a Call-off Contract is ongoing, a Contracting Authority may continue to process and award the Call-off Contract as though the Framework had not expired.
NEPO reserves the right not to procure or award any successive Framework in the Open Framework scheme.
Main procurement category
Goods
CPV classifications
- 22000000 - Printed matter and related products
- 79800000 - Printing and related services
Contract locations
- UKC - North East (England)
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
ADARE SEC LIMITED
- Companies House: 02814431
- Public Procurement Organisation Number: PVJX-8454-QVHH
133 Scudamore Road
Leicester
LE3 1UQ
United Kingdom
Email: bidteam@adaresec.com
Website: http://www.adaresec.com
Region: UKF21 - Leicester
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
CIVICA ELECTION SERVICES LIMITED
- Companies House: 02263092
- Public Procurement Organisation Number: PPGC-9469-GPCM
Southbank Central
London
SE1 9LQ
United Kingdom
Email: electionservices@civica.com
Website: https://www.civica.com/en-gb/campaigns/civica-election-services/
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Financial Data Management Ltd
- Companies House: 2827644
- Public Procurement Organisation Number: PTJX-7612-MYWM
Unit 7 Segro Park, 160 Bidder Street
London
E16 4ES
United Kingdom
Region: UKI41 - Hackney and Newham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Print Image Network Ltd
- Companies House: 4009079
- Public Procurement Organisation Number: PCHZ-7336-TPDV
The Tannery, Water Street
Stockport
SK1 2BP
United Kingdom
Email: sales@printimagenetwork.com
Website: http://www.printimagenetwork.com
Region: UKD35 - Greater Manchester South East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
The Association of North East Councils Limited
- Companies House: 05014821
- Public Procurement Organisation Number: PYVX-2132-JNMM
Northern Design Centre
Gateshead
NE8 3DF
United Kingdom
Email: cdpnepoteam@nepo.org
Website: http://www.nepo.org
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government