Scope
Reference
T696/AD
Description
Maintenance of Skips, Containers and Roller Packers in Council Depots.
Lot 1. Repairs and maintenance of compactors
Description
The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of compactors. All compactors should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.A full list of compactors is provided on appendix 1, lot 1, this also includes the type of material the compactor is utilised for.Scheduled six-monthly safety inspections must be carried out on all compactors. A service checklist must be submitted at the time of inspection.After each routine service, the service provider(s) must provide the following to the Household Recycling Centre Manager within 3 working days:1. Written report as to the general condition of each compactor2. Completed checklist in relation to the routine inspections of the compactors and details of any work that was completed.All maintenance and repairs to compactors must be of a high standard conforming to: -• The requirements of the manufacturer's recommendations• latest British/European Standards published by BSI• All legal requirements and good practice.Council requires 6 monthly inspections of 31 compactors located over 5 Household Recycling Centre sites in Mid and East Antrim Borough.Minimum inspection-• Clear any waste debris from drive compartment.• Check condition of feeding hopper, access door and any handrails.• Check all signs and labels are correct.• Function test machine.• Carry out full electrical test.• Check electrical control panel, circuits and wiring etc.• Check condition and operation of all control switches ie. emergency stops, operating buttons etc.• Check condition of pinning bars, securing pins and chains.• Check all hydraulic components.• Check for hydraulic oil leaks, replace filters and top up oil where required.• Check hydraulic pressures and adjust as required.• Grease and lubricate all relevant parts including hinges, nipples, platen head guides, turnbuckles etc.• Following inspection of any unit, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.• Walkways including ramps, platform, kickboards and handrails.• Contractor to inspect operating stickers on hopper door and replace if necessary.This is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of compactors to ensure that the equipment is operating safely, efficiently and fit-for-purpose
Lot 2. Maintenance and repairs of roll packers
Description
The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of roll packer equipment. All equipment should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.Six-monthly safety inspections must be carried out on compactors. A service checklist must be submitted at the time of inspection.After each routine service, the service provider(s) shall provide the following to the Household Recycling Centre Manager within 3 working days:1. Written statement as to the general condition of the item2. Completed checklist in relation to routine servicing of the item detailing the type of service and any work that was undertaken.SpecificationCouncil requires 6-month inspections of 3 x roll-packers. They are located at Sullatober HRC, Carrickfergus, Waveney Road HRC, Ballymena and Redlands HRC, Larne. The Council reserves the right to add replacement and/or new machines purchased throughout the contract period to this contract.A full list of roll packers is provided on appendix 1, lot 2.Minimum requirement: -• Carry out full electrical circuit test• Carry out all safety checks• Check condition and operation of all control switches ie. emergency stops, operating buttons etc.• Check hydraulic circuit and gearbox• Change engine oil• Replace engine oil filter, fuel filters, air filters and hydraulic oil filter.• Grease and lubricate all relevant parts.• Following inspection, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.• Upon acceptance of the quotation, the Recycling Centre Manager will raise an order for the work to be carried out at the agreed price.• Upon receipt of the order, the contractor shall carry out the work as instructed.This is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of roll-packers to ensure that the equipment is operating safely, efficiently and fit-for-purpose
Lot 3. Repairs of skips and containers
Description
There are 102 roll on/off containers of varying sizes across the 5 sites. These are inspected regularly by Council's maintenance team and repairs will be requested on a need basis. Full details are in appendix 1 lot 3.Repairs include but not limited to.• Wheels and axle replaced or repaired• Ratchet arms repaired• Door hinges repaired• Modifications to containers• Container floors and sides patched repaired or replaced• General welding repairs on containers
Contract 1
Lots
Lot 1. Repairs and maintenance of compactors
Lot 2. Maintenance and repairs of roll packers
Lot 3. Repairs of skips and containers
Suppliers (4)
- BENAGH ENGINEERING & MOTOR WORKS LTD
- BERGMANN DIRECT LIMITED
- GRADE-ALL INTERNATIONAL LTD
- R D Mechanical Services Ltd
Contract value
- £360,000 including VAT
Above the relevant threshold
Award decision date
6 October 2025
Date assessment summaries were sent to tenderers
5 November 2025
Standstill period
- End: 14 November 2025
- 8 working days
Earliest date the contract will be signed
17 November 2025
Contract dates (estimated)
- 17 November 2025 to 16 November 2026
- Possible extension to 16 November 2029
- 4 years
Description of possible extension:
2 x 12 month extensions available
Main procurement category
Services
CPV classifications
- 34144512 - Refuse-compaction vehicles
- 34928480 - Waste and rubbish containers and bins
- 44613700 - Refuse skips
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
Contract locations
- UKN - Northern Ireland
Information about tenders
Lot 1. Repairs and maintenance of compactors
- 4 tenders received
- 4 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Maintenance and repairs of roll packers
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Repairs of skips and containers
- 4 tenders received
- 4 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Concession
Suppliers
BENAGH ENGINEERING & MOTOR WORKS LTD
- Companies House: NI048670
- Public Procurement Organisation Number: PCXN-2724-LMQL
35 Benagh Road
Newry
BT34 2JE
United Kingdom
Email: info@benaghengineering.co.uk
Website: http://www.benaghengineering.co.uk
Region: UKN08 - Newry, Mourne and Down
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
BERGMANN DIRECT LIMITED
- Companies House: 02239435
- Public Procurement Organisation Number: PNQT-4814-LWXW
Suite 20, New Cambridge House, Bassingbourn Road
Litlington
SG8 0SS
United Kingdom
Email: info@bergmanndirect.co.uk
Website: http://www.bergmanndirect.co.uk
Region: UKH12 - Cambridgeshire CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
GRADE-ALL INTERNATIONAL LTD
- Companies House: NI019001
- Public Procurement Organisation Number: PMJN-2238-RLYV
9 Farlough Road
Dungannon
BT71 4DT
United Kingdom
Email: service@gradeall.com
Website: http://www.gradeall.com
Region: UKN0B - Mid Ulster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
R D Mechanical Services Ltd
- Companies House: NI40668
- Public Procurement Organisation Number: PBRP-8112-QNBG
7, McKinney Road
Newtownabbey
BT36 4PE
United Kingdom
Email: al@rdmechanical.co.uk
Website: http://www.rdmechanical.co.uk
Region: UKN0D - Antrim and Newtownabbey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Mid and east Antrim Borough Council
- Public Procurement Organisation Number: PMVX-1316-MMYP
The Braid
Ballymena
BT43 5EJ
United Kingdom
Region: UKN0F - Mid and East Antrim
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland