Scope
Description
NHS Wales Shared Services Partnership (NWSSP) - Supply Chain, Logistics & Transport (SCL&T) is seeking to engage with the market in relation to a forthcoming procurement for the maintenance and statutory inspection of manual handling equipment located across multiple NHS Wales sites.
The intended contract will cover preventative maintenance, statutory LOLER and PUWER inspections, and associated remedial or emergency call-out work for NWSSP-owned manual handling equipment.
The anticipated contract will be established as a two-year call-off arrangement, with the option to extend for a further 12 months.
Suppliers will be required to demonstrate the competence, capacity, and capability to deliver inspection and maintenance services in accordance with relevant legislation, including the Provision and Use of Work Equipment Regulations (PUWER) 1998 and the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998, as well as manufacturers' maintenance guidelines.
The scope of service is expected to include:
- Routine preventative maintenance visits (approximately two per annum per site);
- Thorough examinations and inspections to statutory standards;
- Provision of inspection reports and certification following each visit; and
- Availability for remedial and emergency call-outs as required.
This notice is being issued solely to obtain expressions of interest from suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations.
The purpose of this engagement is to identify suppliers within this field of work who have the appropriate skills, experience, and capacity to undertake this type of service across NHS Wales sites.
Information gathered through this process will help inform and shape the forthcoming tender opportunity.
Please note that this is not a call for competition or an invitation to tender. It is purely an information-gathering exercise to understand the level of market interest and capability within this area.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 February 2026 to 24 February 2028
- Possible extension to 24 February 2029
- 3 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKL - Wales
Engagement
Engagement deadline
18 November 2025
Engagement process description
Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise.
Expressions of Interest should be submitted no later than 18 November 2025.
In addition, suppliers must send a copy of their Expression of Interest by email to:
Evangeline.Thorpe@wales.nhs.uk
Please note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
19 November 2025
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- NHS Organisation Data Service: RQF
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Michael Butler
Email: Michael.Butler2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales