Scope
Reference
ACE01.62
Description
The contract is for a food supply provision that will provide high quality and fresh, local ingredients and food stuffs for the school catering provision in accordance with the service specification and the associated tender documents. The Trust was looking for
suppliers that can provide locally sourced, fresh, high quality and value for money products to enable school catering teams to create fresh and healthy school meals for pupils and staff. The Tenderer is required to work in partnership with the Trust, offering
clear lines of communication and ensuring cohesion with the roles and responsibilities as identified in Document 2. Specification of Requirement.
Lot LOT-0001. Lot 1 - Fresh Meats
Description
The Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents. To meet the Minimum Conditions of Participation for this contract, the Contractor will have the following accreditations in place: a. Red Tractor - to give the Trust assurance that the entire food chain meets high standards that exceed minimum UK welfare requirements, ensuring ethical sourcing and quality control. b. EBLEX (AHDB Beef and Lamb - to integrate Quality Standard beef and lamb into school menus and provide the Trust assurance of traceability, animal welfare, food safety and quality assurance. c. MSC (Marine Stewardship Council) - to give assurance that menus will contain seafood that is sustainably sourced, aligning with national food standards and educational initiatives.
Lot LOT-0002. Lot 2 - Frozen, Dry, Ambient and Dairy
Description
The Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents. The Trust desires that Contractors have in place the BRCGS - Global Standard for Food Safety accreditation or equivalent (SALSA, ISO 22000) that will give the Trust assurance that the Contractor's food production site: a. Implements robust food safety systems (e.g., HACCP) b. Has comprehensive traceability c. Follows legal and customer safety requirements d. Operates under hygienic and controlled conditions
Lot LOT-0003. Lot 3 - Fresh Fruit and Vegetables
Description
The Contractor is required to be able to supply and deliver the list of food items for this Lot, which is listed in Appendix A in the tender documents.
Contract 1. Lot 1 - Fresh Meats
Lots
Lot LOT-0001. Lot 1 - Fresh Meats
Supplier
Contract value
- £380,000 excluding VAT
- £456,000 including VAT
Above the relevant threshold
Date signed
1 September 2025
Contract dates
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Two further years in 12 month increments (3+1+1)
Main procurement category
Goods
Additional procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The right to add in extra schools that join the Trust
CPV classifications
- 15119000 - Various meats
- 15130000 - Meat products
Contract locations
- UKK2 - Dorset and Somerset
- UKK4 - Devon
Key performance indicators
| Name | Description |
|---|---|
| Order Fulfilment | 98.5% of orders are delivered as per the Customer Establishment orders. |
| Delivery Timescales | 98.5% of orders are delivered to the Customer on time (on specified delivery date and within delivery window). |
| Required Products | 98.5% of Products required by the Customer are available at the time of delivery |
| Deliveries, Shortages and Faulty Products | Delivery shortages or faulty Product failures are rectified within 1 working day. |
| Pricing Accuracy | The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer... |
| Price Files | Price files are accurate and submitted to Customers on a quarterly basis. The Contractor shall ensure that any price file anomalies are corrected within 2 working days. |
| Price File Review Meetings | Contractor Account Manager attends Contract Price File review meetings with the Customer in line with the Customer's Specific Requirements. |
| Promotions | Seasonal Products/promotions and offers are submitted to the Customer on a monthly basis. |
| Account Management | Contractor Account Manager attends Contract review meetings with the Customer at the Commencement of the Contract and then on a termly basis. |
| Complaints | Detailed information on complaints received in respect of Product quality or service delivery including the remedial actions taken are submitted to the Customer on a monthly basis. |
Contract 2. Lot 2 Frozen, Dry, Ambient and Dairy
Lots
Lot LOT-0002. Lot 2 - Frozen, Dry, Ambient and Dairy
Supplier
Contract value
- £1,260,000 excluding VAT
- £1,512,000 including VAT
Above the relevant threshold
Date signed
1 September 2025
Contract dates
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Two further year in 12 month increments (3+1+1)
Main procurement category
Goods
Additional procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The right to add in extra schools that join the Trust
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UKK2 - Dorset and Somerset
- UKK4 - Devon
Key performance indicators
| Name | Description |
|---|---|
| Order Fulfilment | 98.5% of orders are delivered as per the Customer Establishment orders. |
| Delivery Timescales | 98.5% of orders are delivered to the Customer on time (on specified delivery date and within delivery window). |
| Required Products | 98.5% of Products required by the Customer are available at the time of delivery |
| Deliveries, Shortages and Faulty Products | Delivery shortages or faulty Product failures are rectified within 1 working day. |
| Pricing Accuracy | The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer... |
| Price Files | Price files are accurate and submitted to Customers on a quarterly basis. The Contractor shall ensure that any price file anomalies are corrected within 2 working days. |
| Price File Review Meetings | Contractor Account Manager attends Contract Price File review meetings with the Customer in line with the Customer's Specific Requirements. |
| Promotions | Seasonal Products/promotions and offers are submitted to the Customer on a monthly basis. |
| Account Management | Contractor Account Manager attends Contract review meetings with the Customer at the Commencement of the Contract and then on a termly basis. |
| Complaints | Detailed information on complaints received in respect of Product quality or service delivery including the remedial actions taken are submitted to the Customer on a monthly basis. |
Contract 3. Lot 3 - Fresh Fruit and Vegetables
Lots
Lot LOT-0003. Lot 3 - Fresh Fruit and Vegetables
Supplier
Contract value
- £380,000 excluding VAT
- £456,000 including VAT
Above the relevant threshold
Date signed
1 September 2025
Contract dates
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Two further years in 12 month increments (3+1+1)
Main procurement category
Goods
Additional procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The right to add in extra schools that join the Trust
CPV classifications
- 03221000 - Vegetables
- 03222000 - Fruit and nuts
Contract locations
- UKK2 - Dorset and Somerset
- UKK4 - Devon
Key performance indicators
| Name | Description |
|---|---|
| Order Fulfilment | 98.5% of orders are delivered as per the Customer Establishment orders. |
| Delivery Timescales | 98.5% of orders are delivered to the Customer on time (on specified delivery date and within delivery window). |
| Required Products | 98.5% of Products required by the Customer are available at the time of delivery |
| Deliveries, Shortages and Faulty Products | The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer... |
| Pricing Accuracy | The pricing accuracy for the Customer is 99.5%. Any pricing errors shall be rectified by accurate credit notes within two working days. Reports for the above shall be available and sent to the Customer... |
| Price Files | Price files are accurate and submitted to Customers on a quarterly basis. The Contractor shall ensure that any price file anomalies are corrected within 2 working days. |
| Price File Review Meetings | Contractor Account Manager attends Contract Price File review meetings with the Customer in line with the Customer's Specific Requirements. |
| Promotions | Seasonal Products/promotions and offers are submitted to the Customer on a monthly basis. |
| Account Management | Contractor Account Manager attends Contract review meetings with the Customer at the Commencement of the Contract and then on a termly basis. |
| Complaints | Detailed information on complaints received in respect of Product quality or service delivery including the remedial actions taken are submitted to the Customer on a monthly basis. |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
REDBRIDGE PRODUCE & FLOWERS LIMITED
- Companies House: 03034745
- Public Procurement Organisation Number: PMQB-7747-PBGR
Dole Baird House, Liverpool Innovation Park
Liverpool
L7 9NJ
United Kingdom
Email: jean.debeer@dole.co.uk
Website: http://dole.co.uk
Region: UKD72 - Liverpool
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 3 - Fresh Fruit and Vegetables
SAVONA FOODSERVICE LTD
- Companies House: 04764681
- Public Procurement Organisation Number: PQGR-2756-BYGV
Unit 11-12 Oxonian Park
Kidlington
OX5 1FP
United Kingdom
Email: accounts@savona.co.uk
Website: http://www.savona.co.uk
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Fresh Meats
Contract 2. Lot 2 Frozen, Dry, Ambient and Dairy
Contracting authority
THE ACADEMIES FOR CHARACTER AND EXCELLENCE
- Companies House: 10098444
- Public Procurement Organisation Number: PYNM-4868-XBBN
Totnes St Johns C Of E Primary School
Totnes
TQ9 5TZ
United Kingdom
Email: sam.ward@acexcellence.co.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP LAW LLP
Summary of their role in this procurement: Procurement Consultant
- Companies House: OC429243
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre
Totnes
TQ9 5RW
United Kingdom
Email: josie.medforth@phplaw.co.uk
Website: http://www.phplaw.co.uk
Region: UKK43 - Devon CC