Scope
Reference
2689-PPT-O
Description
GYBC are looking to procure services to manage all applications for selective licensing for the full five-year period of the scheme. It is estimated that up to 5,000 applications will be received during the initial 3-month application period with a further 500 applications received during the scheme arising from changes in ownership, new entrants to the market etc.
The services required have been divided into two lots, and suppliers may quote for one, or both lots.
If different suppliers are appointed across both lots, GYBC will be the single point of contact between each supplier and both lots will be completely seperate (unless one supplier is awarded both lots).
Lots & Scope of Services
Lot 1 - Licence Administration Process - managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
Lot 2 - Inspection, Reporting & Compliance Monitoring - Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
Further details are included in the attached Appendix C: Specification
Lot 1. Licence Administration Process
Description
Managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
Lot 2. Inspection, Reporting & Compliance Monitoring
Description
Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
Contract 1. Selective Licencing Services for Great Yarmouth Borough Council - Lot 1 - Licence Administration Process
Lots
Lot 1. Licence Administration Process
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
4 November 2025
Date assessment summaries were sent to tenderers
4 November 2025
Standstill period
- End: 13 November 2025
- 8 working days
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2031
- 5 years
Description of possible extension:
Following the 3 year initial 3 year period, there are 2 x 1 year optional extensions available for a possible total contract duration of 5 years.
Main procurement category
Services
CPV classifications
- 48612000 - Database-management system
- 72300000 - Data services
- 75123000 - Administrative housing services
- 79940000 - Collection agency services
- 79993000 - Building and facilities management services
Contract locations
- UKH1 - East Anglia
Contract 2. Selective Licensing Services for Great Yarmouth Borough Council - Lot 2 - Inspection, Reporting & Compliance Monitoring
Lots
Lot 2. Inspection, Reporting & Compliance Monitoring
Supplier
Contract value
- £1,447,500 excluding VAT
- £1,737,000 including VAT
Above the relevant threshold
Award decision date
4 November 2025
Date assessment summaries were sent to tenderers
4 November 2025
Standstill period
- End: 13 November 2025
- 8 working days
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2031
- 5 years
Description of possible extension:
Selective Licensing Services for Great Yarmouth Borough Council - Lot 2 - Inspection, Reporting & Compliance Monitoring
Main procurement category
Services
CPV classifications
- 75123000 - Administrative housing services
- 79940000 - Collection agency services
- 79993000 - Building and facilities management services
- 79996000 - Business organisation services
Contract locations
- UKH1 - East Anglia
Information about tenders
Lot 1. Licence Administration Process
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Lot 2. Inspection, Reporting & Compliance Monitoring
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Home Safe Delivery Partners Ltd
- Public Procurement Organisation Number: PJJQ-1757-QXLG
The Castle Mill, Minneymoor Hill
Doncaster
DN12 3EN
United Kingdom
Email: info@home-safe.org.uk
Region: UKE31 - Barnsley, Doncaster and Rotherham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Selective Licencing Services for Great Yarmouth Borough Council - Lot 1 - Licence Administration Process
Contract 2. Selective Licensing Services for Great Yarmouth Borough Council - Lot 2 - Inspection, Reporting & Compliance Monitoring
Contracting authority
Great Yarmouth Borough Council
- Public Procurement Organisation Number: PXDC-1245-VQNQ
Town Hall
Great Yarmouth
NR30 2QF
United Kingdom
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
East Suffolk Council
Summary of their role in this procurement: Procurement Lead
- Public Procurement Organisation Number: PLPP-1174-BHLX
East Suffolk House, Station Road, Melton
Woodbridge
IP12 1RT
United Kingdom
Email: procurement@eastsuffolk.gov.uk
Website: http://www.eastsuffolk.gov.uk
Region: UKH14 - Suffolk