Scope
Reference
ERFX1000053
Description
This is a second market engagement notice related to General Building Maintenance Framework (ID: ocds-h6vhtk-05cc1a) to invite interested supplier to engagement events for the framework opportunity.
Monmouthshire County Council are proposing the establishment of a collaborative multi lot framework agreement to deliver general building maintenance and repair works to the non-domestic property portfolios across 5 authorities. The framework will cover multiple disciplines to include; general building works, electrical and mechanical works, fire & security, external groundworks, roofing, emergency call outs. Suppliers should note that the framework will now include statutory obligations as part of the scope.
The framework is to be delivered under geographically defined lots on behalf of the following Authorities: Monmouth, Torfaen, Blaenau Gwent, Cardiff and the Vale of Glamorgan.
It is anticipated that the framework start date will be 1st July 2026 (please note this date may be subject to changes) for a period of 3 years with a further 1 year extension (A maximum total of 4 years). The anticipated value of the overall framework is circa £230 million over the full 4 year term.
The Sessions will be as follows:
Monday 24th November 2025 from 10am to 12:00pm - for the Vale of Glamorgan. This will be a face to face event being held in the Civic Offices, Holton Road, Barry, CF634RU. This session will provide an overview of anticipated works pipeline and scopes of work for the Vale of Glamorgan geographical lots.
Wednesday 12th November 2025 from 9.30am to 11.30am - for Monmouth, Torfaen and Blaenau. This will be a Teams event (an invite will be issued prior to the event). This session will provide an overview of anticipated works pipeline and scopes of work for Monmouth, Torfaen and Blaenau Councils geographical lots
Thursday 13th November 2025 from 8am to 1030am - for Cardiff Council. This will be a face to face event being held in the Flying Start Conference Centre, Eastmoors Road, Cardiff, CF24 5RR. This session will provide an overview anticipated works pipeline and scopes of work for Cardiff Council geographical lots.
The sessions will include further details of the lotting structures, and procurement process including Social Value, evaluation criteria and professional requirements to help you in your bid preparation. We will make any slides and additional information from these sessions available should you not be able to attend.
Those organisations wishing to attend the sessions must confirm via the Proactis Portal (please see link below)
www.proactisplaza.com/SupplierPortal
Project Title: General Building Maintenance Framework
Reference Number: ERFX1000053
Commercial tool
Establishes a framework
Total value (estimated)
- £230,000,000 excluding VAT
- £275,999,999 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2030
- 4 years
Main procurement category
Works
CPV classifications
- 45400000 - Building completion work
- 45112100 - Trench-digging work
- 45112400 - Excavating work
- 45113000 - Siteworks
- 45214200 - Construction work for school buildings
- 45321000 - Thermal insulation work
- 45324000 - Plasterboard works
- 45330000 - Plumbing and sanitary works
- 45340000 - Fencing, railing and safety equipment installation work
- 45351000 - Mechanical engineering installation works
- 45111100 - Demolition work
- 45111200 - Site preparation and clearance work
- 45261900 - Roof repair and maintenance work
- 45315100 - Electrical engineering installation works
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50740000 - Repair and maintenance services of escalators
- 50750000 - Lift-maintenance services
- 50730000 - Repair and maintenance services of cooler groups
- 71334000 - Mechanical and electrical engineering services
- 71631300 - Technical building-inspection services
- 71631400 - Technical inspection services of engineering structures
- 90913000 - Tank and reservoir cleaning services
- 90915000 - Furnace and chimney cleaning services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
Engagement
Engagement deadline
13 November 2025
Engagement process description
This is a second market engagement notice related to ocds-h6vhtk-05cc1a to invite interested supplier to engagement events for the framework opportunity.
The Sessions will be as follows:
Monday 10th November 2025 from 10am to 12:30pm - for the Vale of Glamorgan. This will be a face to face event being held in the Civic Offices, Holton Road, Barry, CF634RU. This session will provide an overview of anticipated works pipeline and scopes of work for the Vale of Glamorgan geographical lots.
Wednesday 12th November 2025 from 9.30am to 11.30am - for Monmouth, Torfaen and Blaenau. This will be a Teams event (an invite will be issued prior to the event). This session will provide an overview of anticipated works pipeline and scopes of work for Monmouth, Torfaen and Blaenau Councils geographical lots
Thursday 13th November 2025 from 8am to 1030am - for Cardiff Council. This will be a face to face event being held in the Flying Start Conference Centre, Eastmoors Road, Cardiff, CF24 5RR. This session will provide an overview anticipated works pipeline and scopes of work for Cardiff Council geographical lots.
The sessions will include further details of the lotting structures, and information around Social Value, evaluation criteria and professional requirements to help you in your bid preparation. We will make any slides and additional information from these sessions available should you not be able to attend.
Can you please confirm if you wish to attend, which session(s) you wish to attend through the Message section of Proactis. (please see link below)
www.proactisplaza.com/SupplierPortal
Reference: ERFX1000059
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
5 January 2026
Contracting authorities
Monmouthshire County Council
- Public Procurement Organisation Number: PMQT-2889-YGXR
County Hall
Usk
NP15 1GA
United Kingdom
Contact name: Alex Tombs
Email: ardalprocurement@cardiff.gov.uk
Website: http://www.monmouthshire.gov.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall, Atlantic Wharf
cardiff
cf104uw
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Torfaen County Borough Council
- Public Procurement Organisation Number: PDNG-5431-HGYV
Civic Centre
Pontypool
NP4 4SA
United Kingdom
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
Barry
CF63 4RU
United Kingdom
Contact name: Alex Tombs
Email: ardalprocurement@cardiff.gov.uk
Website: https://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Blaenau Gwent County Borough Council
- Public Procurement Organisation Number: PDMD-4229-TQWR
General Offices, Steelworks Road
Ebbw Vale
NP23 6DN
United Kingdom
Contact name: Alex Tombs
Email: ardalprocurement@cardiff.gov.uk
Website: https://www.blaenau-gwent.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales