Scope
Reference
DN777788
Description
This ITT seeks to procure a number of suitably qualified and experienced suppliers for positions on a new framework agreement, providing council officers with a procurement route for new and improved play facilities. The location and specific features of any works to be procured through the framework will depend on the availability of funding and be based on the outcomes of targeted community consultation.
The contract is anticipated to commence mid September 2025 and will continue for a period of three years, unless terminated in accordance with the Conditions of Contract. There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Delivery Specifics and Logistics - suppliers tendering for a position on this framework will be experienced in working with local authorities and community partners to deliver compliant, innovative and exciting play opportunities, whilst also offering reassurances with regards to quality manufacturing and installation, together with value for money.
Lotting - the framework agreement will be divided into two lots, to aid suppliers in applying for categories of work in which they specialise and avoiding the potential for suitable suppliers to decline the opportunity to tender.
• Lot 1 - 'Supply and Installation of Play Equipment and Safer Surfacing' relates mostly to full turnkey packages of new play area design and build.
• Lot 2 - 'Supply and Installation of Safer Surfacing (repairs and upgrades)' concerns specialist surfacing works on sites where play equipment is being retained or re-used.
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Commercial tool
Establishes a framework
Lot 1. Supply and installation of play equipment and safer surfacing
Description
Lot 1 will be used for the procurement of new play equipment, which may include safer surfacing and ancillary items in the same scheme. Suppliers who successfully bid for positions onthis lot will be expected to:- Complete site surveys, review tender information and produce design submissions/quotations for new or refurbished play areas.- Carry out site clearance and preparatory groundworks.- Supply and install play equipment, potentially with accompanying safer surfacing, boundary features, landscaping and other forms of surfacing.- Provide play equipment on a 'supply only' basis for installation by the council's own teams or local contractors.- Provide a comprehensive warranty, backup and spare parts service following the procurement of play equipment through the framework.
Lot 2. Supply and installation of safer surfacing (repairs and upgrades)
Description
Lot 2 will be used for the procurement of safer surfacing repairs and upgrades to existing play areas where equipment is being retained, or in areas where the authority has already installednew items of play equipment. Suppliers who successfully bid for positions on this lot will be expected to:- Complete site surveys, review tender information and produce quotations for projects to be undertaken.- Carry out site preparation in advance of new surfacing (not including groundworks).- Supply and install new safer surfacing, to include wet pour, bonded rubber mulch and potentially artificial grass or carpet surfacing.
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
Lots
Lot 1. Supply and installation of play equipment and safer surfacing
Suppliers (8)
- EIBEPLAY LIMITED
- HAGS-SMP LIMITED
- KOMPAN SCOTLAND LTD
- Play and Leisure Ltd
- PLAYDALE PLAYGROUNDS LIMITED
- PROLUDIC LIMITED
- SUTCLIFFE PLAY LIMITED
- WICKSTEED LEISURE LIMITED
Contract value
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
29 October 2025
Date assessment summaries were sent to tenderers
3 November 2025
Standstill period
- End: 12 November 2025
- 8 working days
Earliest date the contract will be signed
28 November 2025
Contract dates (estimated)
- 5 December 2025 to 4 December 2028
- Possible extension to 4 December 2029
- 4 years
Description of possible extension:
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Goods
Additional procurement category
Works
CPV classifications
- 37535200 - Playground equipment
- 45233200 - Various surface works
Contract locations
- UKD1 - Cumbria
Contract 2. Lot 2 - Supply and Installation of Safer Surfacing (repairs and upgrades)
Lots
Lot 2. Supply and installation of safer surfacing (repairs and upgrades)
Suppliers (3)
Contract value
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
29 October 2025
Date assessment summaries were sent to tenderers
3 November 2025
Standstill period
- End: 12 November 2025
- 8 working days
Earliest date the contract will be signed
28 November 2025
Contract dates (estimated)
- 5 December 2025 to 4 December 2028
- Possible extension to 4 December 2029
- 4 years
Description of possible extension:
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Works
CPV classifications
- 45233200 - Various surface works
Contract locations
- UKD1 - Cumbria
Information about tenders
Lot 1. Supply and installation of play equipment and safer surfacing
- 8 tenders received
- 8 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 8 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Supply and installation of safer surfacing (repairs and upgrades)
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 3 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
D C M PROJECTS LTD.
- Companies House: 03060788
- Public Procurement Organisation Number: PRDJ-4485-NBPQ
Wigan Road
Leyland
PR25 5XW
United Kingdom
Email: info@dcmsurfaces.com
Website: http://www.dcmsurfaces.com
Region: UKD45 - Mid Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Supply and Installation of Safer Surfacing (repairs and upgrades)
EIBEPLAY LIMITED
- Companies House: 02642028
- Public Procurement Organisation Number: PRRG-2122-JPQG
Home Farm
Hurtmore
GU8 6AD
United Kingdom
Email: tenders@eibe.co.uk
Website: https://www.eibe.co.uk/
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
HAGS-SMP LIMITED
- Companies House: 00908021
- Public Procurement Organisation Number: PQVZ-2481-WCBQ
Clockhouse Nurseries
Egham
TW20 8PG
United Kingdom
Email: sales@hags.co.uk
Website: http://www.hags.co.uk
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
KOMPAN SCOTLAND LTD
- Companies House: SC127228
- Public Procurement Organisation Number: PPJQ-1632-VZBW
5 Dunlop Square
Livingston
EH54 8SB
United Kingdom
Email: kompan.scotland@kompan.com
Website: https://www.kompan.com/en/gb
Region: UKM78 - West Lothian
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
Play and Leisure Ltd
- Public Procurement Organisation Number: PVMZ-8763-RPBH
Unit 7-8, Catheralls Industrial Estate
Buckley
CH7 3PS
United Kingdom
Email: vicki@playandleisure.org.uk
Website: http://www.playandleisure.org.uk
Region: UKL23 - Flintshire and Wrexham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
PLAYDALE PLAYGROUNDS LIMITED
- Companies House: 00525615
- Public Procurement Organisation Number: PWHC-9394-ZJHD
Haverthwaite
Cumbria
LA12 8AE
United Kingdom
Email: tenders@playdale.co.uk
Website: http://www.playdale.co.uk
Region: UKD12 - East Cumbria
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
PROLUDIC LIMITED
- Companies House: 04455803
- Public Procurement Organisation Number: PNDN-6438-QNBW
C/O Forvis Mazars Llp 6 Dominus Way
Leicestershire
LE19 1RP
United Kingdom
Email: tenders@proludic.co.uk
Website: http://www.proludic.co.uk
Region: UKF22 - Leicestershire CC and Rutland
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
RTC SAFETY SURFACES LIMITED
- Companies House: 02995964
- Public Procurement Organisation Number: PTWZ-2952-LTYT
Woodland House
Smallshaw Lane Burnley
BB11 5SQ
United Kingdom
Email: sales@rtcsafety.co.uk
Website: http://www.rtcsafety.co.uk
Region: UKD46 - East Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Supply and Installation of Safer Surfacing (repairs and upgrades)
SOFT SURFACES LTD.
- Companies House: 03400473
- Public Procurement Organisation Number: PNGR-3494-GMQH
Water House, 35 Water Lane
Wilmslow
SK9 5AR
United Kingdom
Email: info@softsurfaces.co.uk
Website: https://www.softsurfaces.co.uk/
Region: UKD62 - Cheshire East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Supply and Installation of Safer Surfacing (repairs and upgrades)
SUTCLIFFE PLAY LIMITED
- Companies House: 00435546
- Public Procurement Organisation Number: PBYC-4731-RDPX
Waggon Lane
Pontefract
WF9 1JS
United Kingdom
Email: info@sutcliffeplay.co.uk
Website: http://www.sutcliffeplay.co.uk
Region: UKE45 - Wakefield
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
WICKSTEED LEISURE LIMITED
- Companies House: 00603152
- Public Procurement Organisation Number: PDWX-4294-HVBN
Digby Street
Kettering
NN16 8YJ
United Kingdom
Email: tenders@wicksteed.co.uk
Website: http://wicksteed.co.uk
Region: UKF25 - North Northamptonshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Supply and installation of play equipment and safer surfacing
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government