Scope
Reference
ATC-GroundsMaint.2026-2031
Description
Ampthill Town Council (The Council) is inviting tender submissions for this service under its public procurement obligations.
The grounds maintenance services will focus primarily on Ampthill Great Park, and include other sites such as: Ampthill Cemetery, 2 allotment sites, 4 areas of public open space, a market area and car park. Full details provided within the specification document and Annex 1.
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
Subject to satisfactory performance by the Service Provider during the Initial Term, The Town Council may wish to extend the Agreement once or on multiple occasions for a further period of up to 1 or 2 years. The Town Council may approach the Service Provider if it wishes to do so before the end of the Initial Term. The clauses in the Agreement will apply throughout any such extended period unless otherwise stated to the contrary.
Options
The right to additional purchases while the contract is valid.
Variation of Services:
Ampthill Town Council reserves the right to require changes to the services at any time during the contract. This can include adding new services, removing services, increasing or decreasing the scope, or changing the order and locations of work. These changes are called "Variations" and will be communicated in writing. If a Variation affects the price, the adjustment will be calculated and agreed upon between the Council and the Service Provider. If agreement cannot be reached, the matter will go to negotiation or mediation.
Materials and Consumables:
Any materials required for tasks will be specified by the Park Manager. If the Service Provider purchases materials, the Town Council will reimburse the actual cost (with no markup). Time spent sourcing and ordering materials must be covered within the agreed staffing resource. [Grounds_Ma...C.29.10.25]
Additional Work:
The specification allows for ad-hoc tasks beyond core duties, such as event support, repairs, and volunteer facilitation. These tasks will be scheduled and agreed upon at monthly meetings, and the Service Provider must accommodate them within the tendered staffing resource.
Contract Extension Option:
The Council may extend the contract for up to 1 or 2 years beyond the initial 5-year term, subject to satisfactory performance. Payment for the extension period will be negotiated.
Main procurement category
Services
CPV classifications
- 77313000 - Parks maintenance services
- 77314000 - Grounds maintenance services
Participation
Legal and financial capacity conditions of participation
Refer to specification document as published.
Technical ability conditions of participation
Refer to specification document as published.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 November 2025, 4:00pm
Tender submission deadline
2 December 2025, 12:00pm
Submission address and any special instructions
https://www.ampthill-tc.gov.uk/news
Tender returns: tenders@ampthill-tc.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Cost | 60% | |
| Quality | Organisation & Management - 7 points Employee Terms & Conditions / Retention - 15 points Transport & Equipment - 11 points Service Delivery - 17 points Mobilisation & Action Plan - 10 points |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Grounds_Maintenance_Tender_ATC.29.10.25v2.pdf
Annex-1-Park_Maint_Tender_ATC.29.10.25.pdf
Contracting authority
Ampthill Town Council
- Public Procurement Organisation Number: PXCW-2389-TCGJ
Park Lodge, Ampthill Great Park, Woburn Street
AMPTHILL, Bedford
MK45 2HX
United Kingdom
Contact name: Phil Nicholson, Park Manager
Telephone: 01525 404355
Email: council@ampthill-tc.gov.uk
Website: http://www.ampthill-tc.gov.uk
Region: UKH25 - Central Bedfordshire
Organisation type: Public authority - sub-central government