Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Contact
Colin Maciver
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External & Communal Pre Construction Services and Works to Houses Framework CRN00039877
Reference number
CRN00039877
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
External & Communal Pre Construction Services and Works to Houses Framework
Multiple Supplier Framework (of up to three contractors per Lot) to undertake various services and works related to improvement and planned maintenance works, by means of Pre-construction Services Call-offs and Works Call-offs.
This Framework is to be split into 3no Lots as follows:
LOT 1, Pre-Construction Services and External works, to low rise properties
LOT 2, Pre-Construction Services and External works, to high rise properties
LOT 3, Pre-Construction Services and Communal works, to low rise and high rise properties
The following descriptions are indicative of the types of services and works that may be commissioned under each Lot. In addition, other similar services and works may also be commissioned.
Bidders should note that the estimated value below consists of the provisional budget allocated within the capital plan for all contractors.
The actual value per contractor will be expected to be a much smaller proportion following distribution of work amongst an anticipated 3no framework contractors per lot. Work and budgets per contractor will also be affected by work carried out by direct in-house resources, contingency allowances, non-access to properties, efficiency savings, and subject to regular reviews and re-allocations of priorities by the Council.
The non-binding target is that each framework contractor would receive approximately:
Lot1 GBP2-4Million of work turnover per year;
Lot2 GBP1-2Million of work turnover per year;
Lot3 GBP0.3-1Million of work turnover per year;
The framework contractors will also be required to perform to the council's key performance indicator targets, and community benefits expectations (described elsewhere)
Types of work that may be awarded to framework contractors, but is non-binding, is detailed below:
LOT 1 Pre-Construction Services and External works, to low rise properties
Repairs and/or installation of:
external masonry, concrete and joinery
flat and pitched roof coverings,
external and cavity wall insulation, and related works
Door/window/screen replacements
Photo voltaic panels and/or air source heat pumps
Repositioning and/or replacing drainage, rainwater goods, and other services to facilitate external wall insulation/render works
Utility company coordination so as to reposition and/or replace gas pipework, meters etc
Any other relevant services or works
LOT 2 Pre-Construction Services and External works, to high rise properties
Repairs and/or installation of:
external masonry, concrete and joinery
flat roof coverings
external and cavity wall insulation, and related works
Door/window/screens
Repairs and/or renewing lightning protection and roof ventilation fans
Repositioning and/or replacing drainage, rainwater goods, and other services to facilitate external wall insulation/render works
Any other relevant services or works
LOT 3 Pre-Construction Services and Communal works, to low rise and high rise properties
Repairs and/or installation of:
Communal door/window/screens
Foyer/communal hall/stair upgrading
Firestopping, smoke control ventilation
Below and above ground drainage
lightning protection and mechanical ventilation
door entry systems and communal lighting
electrical switchgear, distribution and containment
fire/smoke detection
fire alarms
fire suppression systems
Communal potable water tank replacements
Communal space heating replacements
Communal hot & cold water services replacements
Automatic Controls for communal mechanical and electrical services
Fire Panel Controls for communal fire protection
Lift replacements
Any other relevant services or works
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
LOT 1, Pre-Construction Services and External works, to low rise properties
Lot No
1
two.2.2) Additional CPV code(s)
- 44112400 - Roof
- 45260000 - Roof works and other special trade construction works
- 45261200 - Roof-covering and roof-painting work
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261213 - Metal roof-covering work
- 45261214 - Bituminous roof-covering work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 45261410 - Roof insulation work
- 45321000 - Thermal insulation work
- 45421130 - Installation of doors and windows
- 44221000 - Windows, doors and related items
- 45421132 - Installation of windows
- 45262330 - Concrete repair work
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Types of work that may be awarded to framework contractors, but is non-binding, is detailed below:
LOT 1 Pre-Construction Services and External works, to low rise properties
Capital repairs, pre-construction services, and/or installation of:
external masonry, concrete and joinery
flat and pitched roof coverings,
external and cavity wall insulation, and related works
Door/window/screen replacements
Photo voltaic panels and/or air source heat pumps
Repositioning and/or replacing drainage, rainwater goods, and other services to facilitate external wall insulation/render works
Utility company coordination so as to reposition and/or replace gas pipework, meters etc
Any other relevant services or works
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two optional 1-year extensions.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 2 Pre-Construction Services and External works, to high rise properties
Lot No
2
two.2.2) Additional CPV code(s)
- 45262330 - Concrete repair work
- 45262522 - Masonry work
- 45260000 - Roof works and other special trade construction works
- 45261210 - Roof-covering work
- 45421132 - Installation of windows
- 45421130 - Installation of doors and windows
- 45312310 - Lightning-protection works
- 31216200 - Lightning conductors
- 45312311 - Lightning-conductor installation work
- 45331200 - Ventilation and air-conditioning installation work
- 45331210 - Ventilation installation work
- 45232451 - Drainage and surface works
- 45232452 - Drainage works
- 45111240 - Ground-drainage work
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
LOT 2 Pre-Construction Services and External works, to high rise properties
Capital repairs, pre-construction services, and/or installation of:
external masonry, concrete and joinery
flat roof coverings
external and cavity wall insulation, and related works
Door/window/screens
Repairs and/or renewing lightning protection and roof ventilation fans
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two optional 1-year extensions
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 3 Pre-Construction Services and Communal works, to low rise and high rise properties
Lot No
3
two.2.2) Additional CPV code(s)
- 45421130 - Installation of doors and windows
- 45421132 - Installation of windows
- 45453000 - Overhaul and refurbishment work
- 45453100 - Refurbishment work
- 45451000 - Decoration work
- 44112200 - Floor coverings
- 45432111 - Laying work of flexible floor coverings
- 45312100 - Fire-alarm system installation work
- 45343000 - Fire-prevention installation works
- 45343100 - Fireproofing work
- 51700000 - Installation services of fire protection equipment
- 38431200 - Smoke-detection apparatus
- 42521000 - Smoke-extraction equipment
- 45111240 - Ground-drainage work
- 45232450 - Drainage construction works
- 45232452 - Drainage works
- 45312310 - Lightning-protection works
- 45312311 - Lightning-conductor installation work
- 45331210 - Ventilation installation work
- 42520000 - Ventilation equipment
- 45310000 - Electrical installation work
- 45311100 - Electrical wiring work
- 45311000 - Electrical wiring and fitting work
- 31518200 - Emergency lighting equipment
- 31625000 - Burglar and fire alarms
- 35111500 - Fire suppression system
- 44611500 - Water tanks
- 45331100 - Central-heating installation work
- 45259300 - Heating-plant repair and maintenance work
- 31200000 - Electricity distribution and control apparatus
- 42961100 - Access control system
- 42416100 - Lifts
- 45313100 - Lift installation work
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
LOT 3 Pre-Construction Services and Communal works, to low rise and high rise properties
Capital repairs, pre-construction services, and/or installation of:
Communal door/window/screens
Foyer/communal hall/stair upgrading
Firestopping, smoke control ventilation
Below and above ground drainage
lightning protection and mechanical ventilation
door entry systems and communal lighting
electrical switchgear, distribution and containment
fire/smoke detection
fire alarms
fire suppression systems
Communal potable water tank replacements
Communal space heating replacements
Communal hot & cold water services replacements
Automatic Controls for communal mechanical and electrical services
Fire Panel Controls for communal fire protection
Lift replacements
Any other relevant services or works
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two optional 1-year extensions
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 November 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=814499.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Additional community benefits plan to follow as part of the ITT process.
(SC Ref:814499)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=814499
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court and Justice of the Peace Court
Aberdeen
Country
United Kingdom