Scope
Reference
HR-System-2025
Description
Truro and Penwith College intends to run a Competitive Flexible Procedure for a combined HR and Payroll software-as-a-service solution, including implementation, data migration, integrations, training, and support.
This pre-market engagement (PME) aims to:
• Brief potential suppliers on the requirement and provide a forum for clarifications and Q&A.
• Test proportional conditions of participation and specification assumptions.
• Support a transparent, SME-friendly competition design.
This is not a call for competition or a tender. No contract will be awarded from this notice. The intention is to issue a Tender Notice (UK4) shortly after the PME has been concluded.
Further information is available from and expressions of Interest, to be involved in this pre-market engagement, are to be submitted via the following portal by 1600 hours on 14 November 2025:
Contract dates (estimated)
- 31 March 2026 to 30 June 2026
- 3 months, 1 day
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKK - South West (England)
Engagement
Engagement deadline
14 November 2025
Engagement process description
The PME process is as detailed below.
1. Expressions of Interest (EOI)
• Submit EOI via portal link: https://in-tendhost.co.uk/intendsharedservices/aspx/Home by Friday 14 November 2025 at 16:00 hours.
• Include:
◦ Legal entity name and company number.
◦ Nominated contact person.
◦ Valid corporate email address for Microsoft Teams invite.
2. Single Supplier Q&A Event
• One live online Q&A session for all interested suppliers via Microsoft Teams on Thursday 20 November 2025 1030-1200 hours UK time
• Session will cover POB content, CFP stage design and supplier Q&A.
• All questions and answers will be logged and shared with all engaged suppliers after the event.
3 Bilateral Communications
• No one-to-one meetings planned or envisaged.
• Submit Q&A clarification requests via portal link:https://in-tendhost.co.uk/intendsharedservices/aspx/Home by Monday 10 November 2025 at 16:00 hours.
• Answers and any clarifications will be shared with all engaged suppliers.
Submission
Publication date of tender notice (estimated)
31 December 2025
Contracting authority
Truro and Penwith College
- UK Register of Learning Providers (UKPRN number): 10007063
College Road
Truro
TR1 3XX
United Kingdom
Contact name: Guy Guerandel
Email: guyg@truro-penwith.college
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)