Section one: Contracting authority
one.1) Name and addresses
Clyde Valley Housing Association Limited
50 Scott Street
Motherwell
ML1 1PN
Telephone
+44 1698268855
Fax
+44 1698268855
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Servicing, Maintenance and Reactive Repairs of Existing Fire Detection and Alarm Systems, Emergency Lighting, Smoke Vents and Dry Risers within Common Areas
Reference number
CVG-ASS-25-01
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
THREE YEAR CONTRACT FOR THE SERVICING, MAINTENANCE AND REACTIVE REPAIRS OF EXISTING FIRE DETECTION AND ALARM SYSTEMS, EMERGENCY LIGHTING SYSTEMS, SMOKE VENTILATION SYSTEMS AND DRY RISERS WITHIN COMMON AREAS THROUGHOUT NORTH LANARKSHIRE, SOUTH LANARKSHIRE, EAST DUNBARTONSHIRE AND GLASGOW
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
CVHA Head Office
50 Scott Street Motherwell ML1 1PN
two.2.4) Description of the procurement
2.1. To comply with health and safety requirements and British Standards, CVG wishes to employ a suitable contractor to provide an annual maintenance and servicing regime and 24 hour a day 365 days a year reactive repairs and maintenance service to existing fire safety assets within properties located throughout North Lanarkshire, South Lanarkshire, East Dunbartonshire and Glasgow to comply with cyclical appliance asset management.
The Contractor is expected to adhere to the following legislation
a) Fire (Scotland) Act 2005
b) The Fire Safety (Scotland) Regulations 2006
c) Technical Building Standard (Scotland)
d) Construction (Design & Management) Regulations 2015
e) Control of Asbestos Regulations 2012
f) Control of Substances Hazard to Health (COSHH) 2002
g) The Management of Health & Safety at Work Regulations 1999
h) Health & Safety at Work Act 1974
2.2. The Contract duration is three years (thirty-six months) from the commencement date of 19 January 2026 until 18 January 2029, and will primarily include maintenance, servicing and repairs, ensuring all properties are compliant with current and future regulations for the following:
two.2.5) Award criteria
Quality criterion - Name: Commercial / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year + 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
- BAFE SP203-1 Design, Installation, Commission and Maintenance of Fire Detection and Fire Alarm Systems Scheme.
- BAFE DS301 Design, Installation, Commission and Maintenance of Grade D Fire Detection and Fire Alarm Systems in Domestic Premises.
- BAFE SP203-4 Design, Installation, Commission and Maintenance of Emergency Lighting Systems Scheme.
- BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry and Wet Riser/Falling Installations Scheme.
- Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification Scheme (SDI 122).
- Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).
- Select or NICEIC Membership.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
The Contractor is expected to adhere to the following legislation
a) Fire (Scotland) Act 2005
b) The Fire Safety (Scotland) Regulations 2006
c) Technical Building Standard (Scotland)
d) Construction (Design & Management) Regulations 2015
e) Control of Asbestos Regulations 2012
f) Control of Substances Hazard to Health (COSHH) 2002
g) The Management of Health & Safety at Work Regulations 1999
h) Health & Safety at Work Act 1974
three.2.2) Contract performance conditions
Refer to Appendix J- Key Performance Indicators and Monitoring
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 2 March 2026
four.2.7) Conditions for opening of tenders
Date
1 December 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=814068.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to Appendix M – Community Benefits Statement.
(SC Ref:814068)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=814068
six.4) Procedures for review
six.4.1) Review body
CVHA
50 Scott Street
Motherwell
ML1 1PN
Country
United Kingdom