Scope
Reference
PP-10168
Description
Selwood Academy is a joint Anglican / Methodist Foundation, Middle School, Single Academy Trust (SAT), serving the needs of children aged 9 - 13 in years 5 - 8 and sits at the heart of the community of Frome. Selwood Academy has approx. 630 pupils and has a capacity for 704, and also has a staffing and governance team of approx. 100. The Academy is currently actively working towards a potential conversion to a Multi Academy Trust (MAT) and have future ambition to extend to Year 11 also.
The cleaning contract will be for the provision of outsourced cleaning services to Selwood Academy, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
The Supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the Supplier will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of cleaning consumables, bin liners and equipment to support the delivery of the cleaning services.
Further information on the Client's requirements can be found at Attachment 1A Specification and Attachment 1B Cleaning Schedule.
The Contract period will be for two years and eight months initially, with the option to extend for two further one-year periods at the discretion of the Client.
Contract 1. PP-10168 Selwood Academy Cleaning
Supplier
Contract value
- £576,428.42 excluding VAT
- £691,714.10 including VAT
Above the relevant threshold
Award decision date
30 October 2025
Date assessment summaries were sent to tenderers
30 October 2025
Standstill period
- End: 10 November 2025
- 8 working days
Earliest date the contract will be signed
24 November 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Information about tenders
- 7 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
CLAY & CO. FACILITIES GROUP LTD
- Companies House: 13558415
82 The Butts
Westbury
BA13 3EY
United Kingdom
Email: info@clayandco.co.uk
Region: UKK15 - Wiltshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. PP-10168 Selwood Academy Cleaning
Contracting authority
SELWOOD ACADEMY
- Companies House: 07814065
Berkley Road
Frome
BA11 2EF
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government