Scope
Reference
C396579
Description
The scope of this project is to deliver a region wide fit for purpose electronic patient record system for NECTAR, enabling intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, where the system will be designed to support adaptability for future service and regulatory changed
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Goods
CPV classifications
- 48814200 - Patient-administration system
- 72212180 - Medical software development services
Engagement
Engagement deadline
7 November 2025
Engagement process description
NECTAR (North East & Cumbria Transport And Retrieval) provides critical care transport across the North East, the United Kingdom and overseas, delivering intensive care to more than 1,000 adult and paediatric patients.
The service is looking for an electronic patient record (EPR) to manage the entire clinical pathway. It must enable intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, and where the system will be designed to support adaptability for future service and regulatory changes.
We are looking for an established system, ready to implement, and preferably in use in a similar service.
The Trust is undertaking pre-market engagement in order to gain initial supplier awareness, engagement, and opinion as well as providing confidence to the Trust around viability of concept.
The engagement includes a list of high level requirements which will be sent via email to prospective suppliers.
If you're interested in partaking in the Pre-Market Engagement, please make digital correspondence to the contact details provided by 07/11/2025.
Please Note:
• This is not a call for tender and does not obligate the Trust to start a future procurement process.
• Participation or non-participation will not prevent a supplier from participating in a future procurement process.
• Any information provided is indicative and the Trust reserves the right to make changes.
• The Trust will not be liable for any costs incurred by suppliers participating in the engagement exercise.
• Any demonstrations may be possible at the Trusts discretion upon arrangement only.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 December 2025
Contracting authority
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
- Public Procurement Organisation Number: PDCY-5582-YRHQ
Regent Point
NEWCASTLE UPON TYNE
NE7 7DN
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - central government