Scope
Reference
WS2676672913
Description
Provision of a CNC VMC Machining Centre and a CNC Turning Centre, via a competitive flexible process using two (2) lots.
The award of contract could be to one supplier for both lots or to two different suppliers to deliver both pieces of equipment. This contract will support the maintenance program of works that support Logistics and Manufacturing (L&M) and TfL depots.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 8 February 2027
- Possible extension to 7 August 2027
- 1 year, 5 months, 27 days
Description of possible extension:
Option to extend six months.
Main procurement category
Goods
CPV classifications
- 42610000 - Machine tools operated by laser and machining centres
- 42621000 - Lathes
- 42623000 - Milling machines
Contract locations
- UKI - London
Lot 1. CNC VMC Machining Centre
Description
One (1) CNC VMC Machining Centre
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. CNC Turning Centre
Description
One (1) CNC Turning Centre
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. CNC VMC Machining Centre
Lot 2. CNC Turning Centre
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
5 November 2025, 12:00pm
Submission address and any special instructions
You must upload your tender to the online e-Tendering portal at
https://service.ariba.com/Supplier.aw
For help on uploading your tender, please refer to
https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.
If you encounter any problems please refer to the above referenced training website. If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk in good time and inform the relevant tender co-ordinator of your issue.
You are strongly recommended not to leave uploading of
all data to the last day. Neither TfL nor its e-procurement system provider will be responsible for any failure to upload data due to insufficient time being allowed by Bidders.
If you encounter a problem with using the e-procurement system website that will prevent you from completing the ITT before the closing date and time you must:
The point of contact for this procurement process is: Amir Shahzad - Procurement Manager -
Transport for London - AmirShahzad@tfl.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Quality - 60% Social Value 10% |
Quality | 70% |
| Commercial | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Transport for London's (TfL), London Underground (LU) is seeking to procure a CNC VMC Machining Centre and CNC Turning Centre.
This equipment will be used in the manufacture of parts for railway application where high precision and reliability are critical, and this will increase production output for the Lillie Bridge Depot.
The proposed tender is to be issued in two lots, and the award for both machines will awarded in line with the evaluation criteria for the Most Advantageous Tender (MAT). TfL reserves the right award each lot to one or two suppliers to supply both pieces of equipment.
Suppliers must be able to demonstrate experience in delivering and supporting advanced manufacturing equipment for use on railway related applications or similarly regulated sectors.
This notice commences the formal procurement process.
This contract will be awarded under the Procurement Act 2023.
Bidders wishing to take part in the process and submit a response should contact AmirShahzad@tfl.gov.uk and ensure they are registered on the SAP Ariba e-tendering platform.
Registration is required to receive an invitation to the procurement event and access to the ITT (Invitation to Tender) documentation.
Bidders are require to Express Interest to participate by Wednesday 5th November 2025 at 12PM GMT.
SAP Ariba supplier registration link: https://service.ariba.com/Supplier.aw . You must upload your tender to the online e-Tendering.
If you encounter problems, please contact AmirShahzad@tfl.gov.uk and Ariba_Supplier_Enablement@tfl.gov.uk in good time.
Procurement Procedure
This procurement will follow the Competitive Flexible procedure, ensuring transparency, fairness, and equal treatment of all bidders.
Key Stages of the Process
Expression of Interest
Bidders to express interest to participate via contacting Amir Shahzad (amirshahzad@tfl.gov.uk) by the specified date.
Publication of Tender Documents
All relevant documentation, including specifications, terms and conditions, and evaluation criteria, will be made available via TfL's eTendering portal Ariba.
Clarification Period
Bidders may submit clarification questions regarding the tender documents via the portal by the specified date. Responses will be shared with all participants to ensure equal access to information.
Submission of Tenders
Completed tenders must be submitted electronically by the specified date. Late submissions will not be considered.
Evaluation of Tenders
Tenders will be evaluated based on the criteria set out in the tender documents.
Best and Final Offer (BAFO)
TfL reserves the right to invite shortlisted bidders to submit a Best and Final Offer. This stage will allow bidders to refine their proposals based on feedback or updated requirements.
Award Decision
The contract will be awarded to the most advantageous tender (MAT), subject to internal approvals and standstill period requirements.
Contract Finalisation
Following completion of the standstill period, the successful bidder will be invited enter into contract with TfL.
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: BSFAribaAdministration@tfl.gov.uk
Website: https://tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government