Section one: Contracting authority
one.1) Name and addresses
Dartford and Gravesham NHS Trust
Darent Valley Hospital Darenth Wood Road
Dartford
DA2 8DA
Contact
david brown
Telephone
+44 1322428100
Country
United Kingdom
Region code
UKI43 - Haringey and Islington
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eDMS
two.1.2) Main CPV code
- 48311000 - Document management software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Dartford and Gravesham NHS Trust (DGT) serve a diverse population across North Kent and Southeast London. As part of its digital transformation, the Trust is working to modernise how it manages clinical and non-clinical information. A key component of this is the procurement of a robust Electronic Document Management (eDMS) system, which will support improved access to information, enable compliance with NHS information governance standards, and lay the foundations for a more integrated, data-driven healthcare environment.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £787,000 / Highest offer: £787,001 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 72212311 - Document management software development services
two.2.3) Place of performance
NUTS codes
- UKJ46 - West Kent
Main site or place of performance
Darent Valley Hospital
two.2.4) Description of the procurement
Dartford and Gravesham NHS Trust (DGT) serve a diverse population across North Kent and Southeast London. As part of its digital transformation, the Trust is working to modernise how it manages clinical and non-clinical information. A key component of this is the procurement of a robust Electronic Document Management (eDMS) system, which will support improved access to information, enable compliance with NHS information governance standards, and lay the foundations for a more integrated, data-driven healthcare environment.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Core and Clinical / Weighting: 20
Quality criterion - Name: Technical / Weighting: 15
Quality criterion - Name: Convergence / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 5
Cost criterion - Name: Finance / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-013085
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 October 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
8th Floor South Bank Central, 30 Stamford Street, London
London
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £787,000
Lowest offer: £787,000 / Highest offer: £787,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Maidstone and Tunbridge Wells NHS Trust
Hermitage Lane, Kent
Maidstone
ME16 9QQ
Country
United Kingdom