Scope
Reference
WAS-FTS-61026
Description
The aim of this tender is to establish a framework agreement for the provision of vehicle tail lift servicing and repairs across the Trust's fleet. The framework will be awarded to a maximum of two suppliers per Lot, with contract values varying by Lot depending on fleet size and internal capacity.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,800,000 excluding VAT
- £2,159,998 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
One optional twelve month extension
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Central
Description
Lot for vehicle tail lift service and repairs in Central Wales
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKL24 - Powys
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South Central
Description
Lot for vehicle tail lift service and repairs in South Central Wales
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL18 - Swansea
- UKL14 - South West Wales
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. North
Description
Lot for vehicle tail lift service and repairs in North Wales
Lot value (estimated)
- £450,000 excluding VAT
- £539,998 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKL23 - Flintshire and Wrexham
- UKL13 - Conwy and Denbighshire
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. South & East
Description
Lot for vehicle tail lift service and repairs in South East Wales
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
- UKL18 - Swansea
- UKL16 - Gwent Valleys
- UKL15 - Central Valleys
- UKL17 - Bridgend and Neath Port Talbot
- UKL24 - Powys
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
8
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Trust does not guarantee any minimum level of demand under this framework agreement. Any references to vehicle numbers, contract values, volumes of work or operational requirements are indicative only and provided for tendering purposes to assist suppliers with capacity planning. Demand may vary during the term, including as a result of changes to internal workshop capability, operational priorities or fleet composition. The Contractor shall have no claim for loss of profit, loss of opportunity or any other compensation arising from any variation, reduction or absence of call-outs, servicing activity or repair work.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Central
See ITT
Technical ability conditions of participation
Lot 1. Central
See ITT
Particular suitability
Lot 1. Central
Lot 2. South Central
Lot 3. North
Lot 4. South & East
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 November 2025, 12:00pm
Tender submission deadline
1 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
15 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 29 January 2030
Award criteria
Lot 1. Central
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60.00% |
| Technical | Quality | 40.00% |
Lot 2. South Central
Lot 3. North
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Lot 4. South & East
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Technical | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Welsh Ambulance Services NHS Trust
- NHS Organisation Data Service: RT4
Welsh Ambulance Services University NHS Trust, Beacon House
Cwmbran
NP44 3AB
United Kingdom
Contact name: Alexandra Mchugh
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Procurement
- NHS Organisation Data Service: RQF
4-5 CHARNWOOD COURT
CARDIFF
CF15 7QZ
United Kingdom
Contact name: Alexandra McHugh
Region: UKL15 - Central Valleys