Scope
Reference
C369673
Description
Competitive flexible procedure for the provision of surgical instrument repairs.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 29 January 2029
- Possible extension to 28 January 2030
- 3 years, 11 months, 30 days
Description of possible extension:
One year possible extension possible, dependant on contractual performance.
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
Contract locations
- UKI45 - Lambeth
Participation
This procurement is reserved for
Supported employment providers
Legal and financial capacity conditions of participation
Must meet Central digital platform requirements
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 December 2025, 3:00pm
Submission type
Tenders
Tender submission deadline
17 December 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60.00% |
| Commercial | Price | 30.00% |
| Social value | Quality | 10.00% |
Other information
Payment terms
30 days
Description of risks to contract performance
Risk of current instruments not being able to be repaired by awarded supplier.
Risks that the list of instruments within the trust not being definitive.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement exercise is being carried out in accordance with the Competitive Flexible Procedure as set out in the PA 2023. The current contract for the requirements described in the Specification. There is a possible demand growth, depending on the age of equipment, failures & breakages. The Trust currently lacks visibility and oversight in the management of instrument repairs across its theatre departments. The absence of formal contracts and reliance on multiple ad hoc suppliers has resulted in inconsistent service quality, limited cost control, and inefficient decision-making. Instruments are sometimes repaired beyond the point of economic viability, where replacement would have been more appropriate.
This procurement seeks to establish a structured, process-driven solution that consolidates repair services under a single, high-performing provider. The objective is to improve operational efficiency, standardise repair quality, and enable better value for money through greater transparency, accountability, and control. Key areas of improvement: Achieve economies of scale. Improve compliance with MHRA and HTM standards; ensure audit trails and instrument traceability.
Details of current/anticipated expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.
Contracting authority
KCH Interventional Facilities Management LLP
- Public Procurement Organisation Number: PDWQ-2826-VTWP
Unit 1, KCH Business Park, 129 Coldharbour Lane
London
SE5 9NY
United Kingdom
Region: UKI45 - Lambeth
Organisation type: Public authority - central government