Scope
Reference
DN780154
Description
Newark & Sherwood District Council are seeking an operator for the new Ollerton town cinema, scheduled to open in 2027.
The cinema is a key part of a Levelling Up funded town centre regeneration project incorporating employment floorspace in modern accessible facilities, together with retail, café and residential floorspace.
The selected operator will have the opportunity to be involved in the design and development of the cinema, becoming a key collaborator in the regeneration project, working with local stakeholders to ensure that the cinema becomes a popular and well-used facility.
To take part in this tender opportunity, suppliers are invited to view and respond to the tender documentation on the ProContract e-procurement portal using the link below:
The deadline for initial tender submissions is 12 noon 27th November 2025.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2036
- Possible extension to 31 January 2051
- 25 years
Description of possible extension:
The term of the lease is to be agreed with negotations during the tender process.
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKF15 - North Nottinghamshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
27 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | 70% |
Quality |
| Price | 30% |
Price |
Weighting description
Quality 70%
Price 30%
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
A Competitive Flexible Tender is defined as a procurement where any supplier who feels they meet the requirements in the specification can submit a bid.
It is a multistage process which will include prequalification requirements, quality testing, and presentation stages.
This tender process will be formed of 3 stages:
1. Stage One - Initial Tender Return and Minimum Requirements
2. Stage Two - Presentation and Negotiations
3. Stage Three - Final Tender Return
Documents
Associated tender documents
https://www.eastmidstenders.org/
ProContract e-procurement homepage
Contracting authority
Newark And Sherwood District Council
- Public Procurement Organisation Number: PPXR-3259-QCMJ
Castle House, Great North Road
Newark
NG24 1BY
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland