Section one: Contracting authority/entity
one.1) Name and addresses
Westminster City Council
64 Victoria Street
London
SW1E 6QP
procurementteammailbox@westminster.gov.uk
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Variation for the Management and Management of Parks and Open Spaces Contract
Reference number
PRJ_30783
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Following a procurement procedure in accordance with the Public Contracts Regulations 2015 (PCR 2015), Westminster City Council awarded a contract with Continental Landscapes Limited for the Management and Maintenance of Parks, Open Spaces and Cemeteries dated 1 May 2019.
The contract commenced on 1 April 2017 for a period of 6 years with the option to extend up to a maximum of a further 6 years. The first extension period of 3 years is due to expire on 31 March 2026.
The Council intends to take up the remaining 3 year extension up to 31 March 2029.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £63,400,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster City Council
two.2.4) Description of the procurement
The original tender notice (388025-2016) stated an estimated value of £13,200,000 but this range failed to take account of the value of the potential extension options.
The subsequent award notice (468882-2017) stated a total contract value of £24,700,000.
The value of the contract over the full contract period has increased from the contract award notice sum of £24,700,000 to the estimated level of £63,400,000. The increase in contract expenditure is accounted for by services and costs included as in the original contract but with a higher than anticipated spend. These being on ad hoc services, inflation and increases in wage costs, all as provided for in the contract.
Non-substantial amendments are proposed to the service for greening and biodiversity, social value improvements, extreme weather management plan and cemetery improvement.
Continental Landscapes Limited changed its name to Krinkels UK Ltd in January 2025.
NB: All figures stated above exclude VAT.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This notice does not relate to the award of a new contract, but rather the variation of an existing contract described at Section II.2.4 above. Accordingly, the variation may lawfully be agreed between the parties and implemented without the need to conduct a fresh procurement procedure.
The extension of the contract for the full advertised term is permitted in accordance with Regulation 72(1)(a) PCR 2015. Modifications which have been provided for in the initial procurement documents in a clear, precise and unequivocal review clause may be made irrespective of their monetary value.
The non-substantial amendments are proposed to the service for greening and biodiversity, social value improvements, extreme weather management plan and cemetery improvement are permitted in accordance with Regulation 72(1)(e) and (8) PCR 2015 as the modifications are not “substantial” within that meaning.
a) The character of the original contract and the services to be delivered by the Contractor will remain substantially the same after the variation and is not rendered materially different in character from the one originally concluded.
b) The Authority has satisfied itself that the variation does not introduce conditions which would have: 1. allowed for the admission of other candidates, 2. allowed for the acceptance of another tender, or 3. attracted additional participants in the procurement procedure.
c) The variation does not change the economic balance in favour of Krinkels in a manner which was not provided for in the contract - The Authority has satisfied itself that the modification does not impact on Krinkels operating costs under the original contract.
d) The additional services do not extend the scope of the contract considerably.
e) There is no change in contractor.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 213-388025
Section five. Award of contract/concession
Contract No
con_WCC_10253
Title
Management & Maintenance of Parks, Open Spaces & Cemeteries
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 April 2017
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Krinkels UK Limited
Wychwood House, 4 Landscape, Close, Weston On The Green,
Bicester
OX25 3SX
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £63,400,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom