Scope
Description
The successful Supplier will be required to provide Payroll & HR services across SHINE Academies {the Client}.
SHINE Academies are a growing group of primary schools currently operating at six schools, Busill Jone Primary School, Lodge Farm Primary School, Northwood Park primary School, Villiers Primary School, Crowmoor Primary School and The Martin Wilson School & Early Years Centre. SHINE Academies is a growing Trust established around September 2014. There are circa 2,400 pupils across all six schools. There are circa 351 teaching and support staff employed by the SHINE Academies.
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to {6} suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.
Contract value = £34,920 including V.A.T
SHINE Academies Head office is located in Wolverhampton {WV10-9RU} and provides personalised one-to-one attention to every pupil. The successful contractor will be required to deliver a payroll and HR systematic solution with clearly defined parameters to meet the requirements of the contract specification from the commencement date.
The client seeks a Payroll and HR partner to support, manage, develop and work with an expanding trust of schools. The partner should have a clear direction to enhance the service delivery agreement {SLA} across SHINE Academies School. Furthermore, it should be a professional organisation capable of elevating the standard of service and high expectations to a new level throughout the entire contract every day consistently with clear and defined direction.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-Personnel-and-payroll-services./85H7NY8P45
To respond to this opportunity, please click here:
Total value (estimated)
- £174,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 August 2026 to 30 August 2029
- Possible extension to 30 August 2031
- 5 years
Description of possible extension:
1+1
Please see PSQ document for more information.
Main procurement category
Services
CPV classifications
- 79631000 - Personnel and payroll services
Contract locations
- UKG39 - Wolverhampton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 December 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Cost | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for more information.
Contracting authority
SHINE Academies Trust
- Public Procurement Organisation Number: PRWB-8758-JYBL
Offices 088 and 089 East Wing, Wolverhampton Science Park, Glaisher Drive
Wolverhampton
WV10 9RU
United Kingdom
Region: UKG39 - Wolverhampton
Organisation type: Public authority - sub-central government