Scope
Reference
CA16659
Description
Sapientia Education Trust required one supplier to provide their requirement of HR & Payroll Software. Please see tender documents for further information.
Total value (estimated)
- £360,000 excluding VAT
- £432,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 September 2029
- Possible extension to 30 September 2031
- 5 years, 6 months
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Goods
CPV classifications
- 48219400 - Transaction server software package
- 48450000 - Time accounting or human resources software package
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Technical ability conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 November 2025, 10:00am
Tender submission deadline
24 November 2025, 10:00am
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality - Compliance with Specification | Quality - Compliance with Specification |
Quality | 45.0% |
| Contract Price - Based on initial 3 year contract period | Contract Price - Based on initial 3 year contract period |
Price | 35.0% |
| Quality - Demonstrations | Quality - Demonstrations |
Quality | 20.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Sapientia Education Trust
- Public Procurement Organisation Number: PRCL-6932-LTDD
Wymondham College
Wymondham
NR18 9SZ
United Kingdom
Telephone: 01953 609000
Email: s.hossain@thecpc.ac.uk
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)