Scope
Description
Delivery of the town council's summer concert event - see details of contract opportunity for further details.
Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event.
The event will be on Elms Field in Wokingham on Saturday 6th June 2026.
Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc.
Further detail on the requirements can be found in the brief and other associated documentation.
Total value (estimated)
£77,400 excluding VAT
£92,880 including VAT
Above the relevant threshold
Contract 1
Supplier
Contract value
- £226,314 excluding VAT
- £271,577 including VAT
Above the relevant threshold
Award decision date
23 October 2025
Date assessment summaries were sent to tenderers
27 October 2025
Standstill period
- End: 6 November 2025
- 8 working days
Earliest date the contract will be signed
28 November 2025
Contract dates (estimated)
- 1 December 2025 to 8 June 2026
- Possible extension to 30 June 2028
- 2 years, 7 months
Description of possible extension:
Following each annual event a summary meeting will be held to review the success of the event, and the committee will make a decision on whether an extension is offered. The maximum number of extensions available under the contract is two (running to 2028)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79953000 - Festival organisation services
Contract locations
- UK - United Kingdom
Information about tenders
- 6 tenders received
- 6 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
PRODUCTION LIVE LTD
- Companies House: 11677935
- Public Procurement Organisation Number: PNCN-4778-XHCD
7 Burrows Crescent
Chipping Norton
OX7 5TZ
United Kingdom
Email: tony@productionliveuk.com
Website: https://productionliveuk.com
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Wokingham Town Council
- Public Procurement Organisation Number: PWQG-9981-CZYG
Town Hall, Market Place
Wokingham
RG40 1AS
United Kingdom
Email: townclerk@wokingham-tc.gov.uk
Website: http://www.wokingham-tc.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government