Scope
Description
The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology.
As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 - FCA ITT Annex A - Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA's Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations.
The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to:
• Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work.
• Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements.
• Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes.
• Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.
Total value (estimated)
- £1,300,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2026 to 30 November 2030
- Possible extension to 30 November 2032
- 6 years
Description of possible extension:
The contract includes options to extend for up to 2 additional years beyond the initial four-year term. These extensions are subject to satisfactory performance and ongoing operational requirements.
- Extension duration: up to 24 months (two 12-month periods)
- Estimated headcount during extensions: 5,700 employees per annum
Conditions for Extension:
- Continued alignment with service delivery standards
- Achievement of key performance indicators
- Mutual agreement between the Authority and the Supplier
Options
The right to additional purchases while the contract is valid.
2 x 1 year terms
Main procurement category
Services
CPV classifications
- 79631000 - Personnel and payroll services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 November 2025, 12:00pm
Tender submission deadline
25 November 2025, 12:00pm
Submission address and any special instructions
Bidders will need to register on the FCA's eProcurement system (Atamis) to respond to the Tender (https://atamis-fca.my.site.com/s/Welcome). Bidders should refer to the Atamis Supplier User Guide (https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf) for further information. If issues are experienced in accessing Atamis or any documents within Atamis you should contract their dedicated helpdesk on 029 2279 0052 or email at support@atamis.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70.00% |
| Commercial | Cost | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Prior to the formal launch of this procurement, the FCA undertook desktop-based pre-market engagement to inform its approach and refine the scope of requirements. This engagement was conducted informally and did not involve an RFI process.
The purpose of this early engagement was to:
- Assess market capability and readiness to deliver payroll services within the Workday ecosystem.
- Understand supplier perspectives on integration, data handling, and managed service delivery.
- Shape the Statement of Requirements and evaluation methodology in line with PA23 principles.
This approach enabled the FCA to develop a more targeted and proportionate tender, while maintaining compliance with procurement transparency obligations.
Contracting authority
FCA
- Public Procurement Organisation Number: PTYH-4442-XPRH
12 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: FCA Procurement
Telephone: 0207 066 1000
Email: fcaprocurement@fca.org.uk
Website: http://www.fca.org.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government