Scope
Reference
IA3694
Description
Stafford Borough Council is seeking to appoint a supplier to deliver the monitoring of its CCTV system and associated tasks.
The Closed Circuit Television (CCTV) provision at the Council is operated in accordance with the 'Surveillance Camera Code of Practice' (Home Office, 2022 and is designed to assist in the prevention, reduction and detection of crime. It is also used to provide evidence to relevant enforcement agencies, promote economic wellbeing and provide reassurance to the residents living in the borough about their safety.
Total value (estimated)
- £834,400 excluding VAT
- £1,001,280 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
The term may be extended by 2 years to 31st March 2032 on the same terms for such period in accordance with the contract.
Main procurement category
Services
CPV classifications
- 92222000 - Closed circuit television services
Contract locations
- UKG2 - Shropshire and Staffordshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 November 2025, 11:59pm
Tender submission deadline
27 November 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through the e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3694.
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Operational Management, Policy and Procedures | Quality | 20% |
| Organisation & Set Up | Quality | 12% |
| Social Value | Quality | 8% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Stafford Borough Council
- Public Procurement Organisation Number: PTQN-1833-ZMYL
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government