Scope
Reference
CC-EOI-2025
Description
We are seeking expressions of interest from experienced contractors to tender for carrying out internal residential fit out works creating new dwellings within a extra care environment. The aim is to create new dwellings, to our required standards, ensuring quality, safety, and compliance with relevant regulations.
Works may include (but are not limited to):
Residential Fit out
External Façade decoration & repairs
Kitchen and bathroom installations
Heating, plumbing and electrical installations including extending of existing Fire Alarms and sprinkler systems
Energy efficiency improvements
Interested suppliers must demonstrate relevant experience, capacity, and appropriate accreditations for working in an occupied care home environment. This EOI is the first stage in a potential tender process.
Working in an Extra Care Environment
The scheme is a live extra care setting, home to older residents with varying levels of support needs. Contractors must be sensitive to the environment, ensuring minimal disruption, maintaining high standards of cleanliness and safety, and demonstrating excellent communication and professionalism at all times. Experience working in occupied or supported housing schemes is essential, and all operatives must be appropriately briefed on safeguarding and site conduct.
Total value (estimated)
- £833,333 excluding VAT
- £1,000,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 30 October 2026
- Possible extension to 31 January 2027
- 1 year, 2 days
Description of possible extension:
Caredig reserves the right to extend the contract duration by up to an estimated three (3) months beyond the scheduled completion date of 30 October 2026. This estimated extension period, if required, would allow for unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. The estimated final completion date, including any extension, would be no later than 31 January 2027.. Any extension will be at the discretion of the contracting authority and communicated in advance to the appointed supplier(s)
Options
The right to additional purchases while the contract is valid.
Caredig reserves the right to extend the contract by an estimated period of up to three (3) months beyond the scheduled completion date of 30 October 2026. This extension may be exercised to accommodate unforeseen delays, additional works, or to ensure safe and effective delivery within the live extra care environment. If required, the extended contract period would conclude no later than 31 January 2027.
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UK - United Kingdom
Participation
Conditions of participation
To be considered for this opportunity, interested contractors must meet the following minimum requirements:
Experience & Track Record
Demonstrable experience in delivering internal residential fit-out works, particularly within occupied or supported housing environments, including extra care or care home settings.
Health & Safety Compliance
Evidence of robust health and safety procedures, including compliance with CDM Regulations, Work at Height Regulations, and Electricity at Work Regulations. Contractors must provide risk assessments and method statements (RAMS) and ensure all operatives are appropriately trained and equipped.
Safeguarding & Conduct
All operatives must be appropriately briefed on safeguarding protocols and expected standards of conduct when working in a live extra care environment.
Financial Standing
Contractors must demonstrate suitable financial capacity to deliver the works, including the ability to manage staged payments and procurement of materials.
Accreditations & Insurance
Relevant industry accreditations (e.g. CHAS, Constructionline, or equivalent)
Public Liability Insurance (minimum £5 million)
Employers' Liability Insurance (minimum £10 million)
Capacity & Resources
Sufficient staffing and resource availability to deliver the works within the proposed timeframe, including flexibility for phased delivery and restricted working hours.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 January 2026, 12:00pm
Tender submission deadline
16 January 2026, 12:00pm
Submission address and any special instructions
Please confirm your interest by submitting a EOI acknowledgement and submission to:
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type |
|---|---|---|
| Relevant Experience | Demonstrated experience delivering internal fit-out works in occupied extra care or supported housing environments. Case studies of similar projects, including outcomes and client references. |
Quality |
| Public Liability Insurance | Valid insurance with minimum cover of £5 million. |
Quality |
| Health and Safety Compliance | Compliance with current health and safety legislation and best practices. |
Quality |
| Trade Accreditations | Certifications such as CHAS, Constructionline, Gas Safe, NICEIC. |
Quality |
| Approach to Working in a Live Extra Care Environment | Methodology for minimising disruption to residents. Safeguarding measures and staff training. Communication strategy with scheme management and residents. |
Quality |
| Project Management & Delivery | Proposed programme and resource plan. Risk management approach. Quality assurance processes. |
Quality |
Weighting description
At this stage, no formal scoring will be applied. Expressions of Interest will be reviewed to assess the suitability of contractors based on their relevant experience, capacity to deliver property improvement works, and alignment with the scope outlined in the notice.
Contractors may be invited to participate in a subsequent tender process, where detailed evaluation criteria and weightings will be provided. Participation in this EOI does not guarantee inclusion in future procurement stages.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350035
EOI document attached. Please sign and return.
Contracting authority
Caredig Ltd
- Public Procurement Organisation Number: PVLV-9419-HHQG
43 Walter Road
Swansea
SA1 5PN
United Kingdom
Contact name: Lucy Roberts
Telephone: +447586713087
Email: lucy.roberts@caredig.co.uk
Website: http://www.caredig.co.uk
Region: UKL18 - Swansea
Organisation type: Private utility
Devolved regulations that apply: Wales