Scope
Reference
CSW-24450
Description
Coventry City Council are leading on a joint tender with Solihull Metropolitan Borough Council for the supply of electoral printing and associated services, this includes personalisation and direct mailing. This is seen as a specialist market with the majority of context being prescribed by law.
The tender will be split into 2 lots and we will appoint 1 supplier per lot:
Lot 1 - Elections
Lot 2 - Annual canvass and weekly print
Commercial tool
Establishes a framework
Total value (estimated)
- £2,485,000 excluding VAT
- £2,982,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 February 2026 to 7 February 2030
- 4 years
Main procurement category
Services
CPV classifications
- 22821000 - Electoral forms
- 79810000 - Printing services
Contract locations
- UKG32 - Solihull
- UKG33 - Coventry
Lot 1. Elections
Description
For Local Elections, Parliamentary Elections, Police and Crime Commissioner, Combined Authority and other elections - poll cards with maps, absent voter cards and unoccupied property poll cards, ballot papers, large print ballot papers, braille ballot papers and absent voter packs
Lot value (estimated)
- £2,485,000 excluding VAT
- £2,982,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Annual canvass, annual postal vote re-application and weekly print
Description
Register of Electors annual canvass printing, annual postal vote re-application process and weekly print requirements to meet statutory requirements
Lot value (estimated)
- £2,485,000 excluding VAT
- £2,982,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Single supplier Lots, with the MAT awarded to each Lot. Tenderers can be awarded both Lots.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Warwick District Council
Contracting authority location restrictions
- UKG13 - Warwickshire
Submission
Tender submission deadline
24 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Net Price | Price | 55.00% |
| Method Statement | Quality | 15.00% |
| Contract / Project Management | Quality | 5.00% |
| Continuity of Supply / Critical Deadlines | Quality | 5.00% |
| Business Continuity | Quality | 5.00% |
| Quality Assurance | Quality | 5.00% |
| Compliant Mail | Quality | 5.00% |
| Social Value | Quality | 5.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.csw-jets.co.uk
Tenderers shall access the tender documents via the Council's e-procurement portal. Registration (free) and sign-in required.
Contracting authorities
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government