Scope
Description
WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Total value (estimated)
- £715,000 excluding VAT
- £858,001 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKE44 - Calderdale and Kirklees
Engagement
Engagement deadline
6 November 2025
Engagement process description
The tender is expected to be issued in November 2025, with a contract start date of April 2026. The contract term will last a minimum of 2 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 5 years. The estimated cost for the full contract term is between £650,000 and £715,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 06/11/2025, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by April 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
7 November 2025
Contracting authority
West Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PYTC-9788-PZGW
FSHQ, Bradford Road, Birkenshaw
Bradford
BD112DY
United Kingdom
Email: Tenders@westyorksfire.gov.uk
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - sub-central government