Scope
Reference
COV-22215
Description
Coventry City Council invited tenders for the provision of bedding plants for War Memorial Park, Coombe Abbey, Canley Crematorium and hanging baskets. This includes the planting,
maintenance, and watering of one square metre bedding containers and hanging baskets.
The Supplier will be responsible for supplying annual bedding plants for parks, plants for one metre square planters, and maintaining and watering these features throughout the year.
Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023). However, the Council incorrectly published a UK12 Procurement Termination Notice that was not required.
Contract 1
Supplier
Contract value
- £218,000 excluding VAT
- £261,600 including VAT
Above the relevant threshold
Earliest date the contract will be signed
5 November 2025
Contract dates (estimated)
- 5 November 2025 to 31 October 2027
- Possible extension to 31 October 2029
- 3 years, 11 months, 26 days
Description of possible extension:
2x12 month extensions permissible
Main procurement category
Services
CPV classifications
- 03451000 - Plants
- 77311000 - Ornamental and pleasure gardens maintenance services
Contract locations
- UKG33 - Coventry
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Switching to direct award
Coventry City Council invited tenders for the provision of bedding plants for War Memorial Park, Coombe Abbey, Canley Crematorium and hanging baskets. This includes the planting,
maintenance, and watering of one square metre bedding containers and hanging baskets.
The Supplier will be responsible for supplying annual bedding plants for parks, plants for one metre square planters, and maintaining and watering these features throughout the year.
Tenders were invited on 22 May 2025 through OCID ocds-h6vhtk-051ed0. No tenders were received at the tender submission deadline and the Council sought to Switch to Direct Award (s.43 of the Procurement Act 2023). However, the Council incorrectly published a UK12 Procurement Termination Notice that was not required.
Supplier
RCS PLANTS LTD
- Companies House: 10100698
- Public Procurement Organisation Number: PJMN-8585-HVGL
Oldbury Farm Purley Chase Lane
Atherstone
CV9 2RQ
United Kingdom
Email: sales@rcsmithplants.com
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government