Scope
Description
Translink wishes to appoint a suitable contractor to provide Corporate Workwear and Structured Garments ("workwear") to staff numbers in the region of 3800. The current process for the provision of workwear to staff is managed by Translink's Human Resources Department. Issues have arisen with this process, for example, difficulties obtaining workwear orders from staff in a timely manner due to inaccessibility and shift working and limited/no storage facilities for workwear at a number of locations. The workwear roll-out and returns process also requires significant administration by the HR Department in agreeing dates for roll-outs, coordinating returns, tracking exchanges and investigating discrepancies. Translink is therefore keen to move to a direct delivery model between the staff member and the appointed contractor, with minimal input from Translink. Your response must be submitted via the relevant call for tender (CfT). No other method of submission will be accepted.
Total value (estimated)
- £5,690,000 excluding VAT
- £6,828,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2031
- 5 years
Description of possible extension:
The Contract may be extended, on agreement with both parties, for a period of 2 years.
Main procurement category
Goods
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18100000 - Occupational clothing, special workwear and accessories
- 18110000 - Occupational clothing
- 18130000 - Special workwear
- 18200000 - Outerwear
Submission
Enquiry deadline
14 November 2025, 11:00am
Submission type
Requests to participate
Tender submission deadline
21 November 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60% |
| Technical | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
BAFO Stage included for bidders as detailed in tender documentation.
Contracting authority
Translink
- Public Procurement Organisation Number: PTMT-7134-NRMV
22 Great Victoria Street
Belfast
BT2 7LX
United Kingdom
Email: procurement@translink.co.uk
Region: UKN06 - Belfast
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Northern Ireland