Scope
Description
Trent & Dove Housing is seeking to engage with the market to gather insight and feedback ahead of a planned procurement for the delivery of fire door entry surveys, maintenance, and installation works across its housing stock.
The purpose of this engagement is to understand current market capacity, innovations, challenges, and opportunities in delivering fire door compliance services, helping Trent & Dove shape an informed and commercially realistic procurement approach.
The scope of works will cover:
Inspection and surveying of existing fire doors in domestic and communal areas, in accordance with the Fire Safety (England) Regulations 2022 (Regulation 10) and BS 8214.
Minor and major remedial works to existing fire doors and frames to maintain compliance with statutory requirements and building safety standards.
Full replacement and installation of new, fully certified fire door sets (including frames, ironmongery, and signage) to FIRAS/BM TRADA standards where repair is not feasible.
Collection, verification, and upload of compliance data and photographic evidence into Trent & Dove's digital compliance management system (C365).
Coordination of access to occupied properties, resident communication, and adherence to safe working practices.
Delivery of works in line with Trent & Dove's health and safety, safeguarding, and social value objectives.
This PME aims to identify:
Key market challenges and delivery constraints;
Innovative approaches or technologies that improve efficiency, quality, and resident experience;
Opportunities to support local employment and sustainability through social value commitments.
All feedback received will inform the future specification, performance measures, and approach to market.
Total value (estimated)
- £333,331 excluding VAT
- £400,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Main procurement category
Works
CPV classifications
- 45421131 - Installation of doors
- 44221220 - Fire doors
- 50700000 - Repair and maintenance services of building installations
- 71315300 - Building surveying services
- 45421100 - Installation of doors and windows and related components
- 44221200 - Doors
Contract locations
- UKF - East Midlands (England)
Engagement
Engagement deadline
7 November 2025
Engagement process description
Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice.
The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Fire Door Entry Surveys, Maintenance, and Installation procurement.
This exercise aims to understand market capacity, delivery challenges, and innovative approaches to ensure that the future procurement reflects best practice, promotes competition, and delivers high-quality compliance outcomes for residents.
Suppliers should:
Download and complete the PME Questionnaire attached to this notice.
Submit their completed response by email to lewis.pavey@trentanddove.org, clearly marked "PME Response - Fire Door Entry Surveys - ID664".
Ensure responses are submitted by the stated closing date.
All information gathered will be used solely to inform the future procurement approach, specification, and performance measures.
Participation in this PME is for market research purposes only and does not constitute a formal tender or pre-qualification process. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and performance expectations.
Suppliers who engage in this PME will not be advantaged or disadvantaged in any subsequent tender process.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
12 January 2026
Contracting authority
Trent and Dove Housing
- Companies House: IP030668
Trinity Square
Burton-on-Trent
DE14 1BL
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
GBS Procure Limited
Summary of their role in this procurement: GBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.
- Companies House: 11744670
10 Blackthorn Road
Kenilworth
CV8 2DS
United Kingdom
Region: UKG13 - Warwickshire