Scope
Reference
CWC24018
Description
Wolverhampton City Council (the Council) has an electorate of 188,664 on 1 August 2025. The electoral services team manage two primary functions - electoral registration and the running of elections/referenda. The Returning Officer is responsible for the conduct of running a poll, including overseeing the production of poll cards, ballot papers and postal packs to ensure they meet the statutory requirements.
The Council are tendering for the provision of electoral printing (poll cards, ballot papers and postal vote packs), including the direct mailing of poll cards and postal voter packs to electors.
For the purpose of this tender, the estimated value per election is £50,000 including postage, however no guarantees can be given on levels of spend
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 30197630 - Printing paper
- 79800000 - Printing and related services
Contract locations
- UKG39 - Wolverhampton
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 November 2025, 11:59pm
Tender submission deadline
24 November 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically at www.wolverhamptontenders.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | The price will be awarded 40% of the total marks. |
Price |
| Quality | The Quality will be awarded 45% of the total marks. |
Quality |
| Social Value | Social Value will be awarded 10% of the total marks. |
Quality |
| Equality, Diversity and Inclusion | Equality, Diversity and Inclusion will be awarded 5% of the total marks. |
Quality |
Weighting description
Qualitative 45%, Commercial (Price) 40%, Social Value 10% and Equalities Diversity and Inclusion 5%.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Wolverhampton City Council
- Public Procurement Organisation Number: PVBV-7568-LBLL
Civic Centre, St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Region: UKG39 - Wolverhampton
Organisation type: Public authority - sub-central government