Scope
Reference
DA-BT 25/26/028
Description
Production, printing and distribution of poll cards, postal votes and ballot papers. Including licensing for Electoral Management Software.
Contract 1. Election Printing & Software
Supplier
Contract value
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 October 2025
Contract dates (estimated)
- 1 March 2026 to 28 February 2028
- Possible extension to 28 February 2029
- 3 years
Description of possible extension:
Up to 1 year
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 79800000 - Printing and related services
Contract locations
- UKH16 - North and West Norfolk
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The supplier has been providing the service since 2021 following a competitive Procurement Exercise and includes critical benefits such as Data transmission to printers.
Changing supplier at this stage will result in a significant investment in officer time and pose huge risks such as Election Petitions or court hearings
Supplier
CIVICA ELECTION SERVICES LIMITED
- Companies House: 02263092
- Public Procurement Organisation Number: PPGC-9469-GPCM
Southbank Central
London
SE1 9LQ
United Kingdom
Email: electionservices@civica.com
Website: https://www.civica.com/en-gb/campaigns/civica-election-services/
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Election Printing & Software
Contracting authority
King's Lynn and West Norfolk Borough Council
- Public Procurement Organisation Number: PZQQ-4816-TPLW
King's Court, Chapel Street
King's Lynn
PE30 1EX
United Kingdom
Region: UKH16 - North and West Norfolk
Organisation type: Public authority - sub-central government