Scope
Reference
CfT 6114722
Description
Department for Infrastructure NI has a requirement for the provision of commercial vehicle and specialist body maintenance for the Greater Belfast and North-West areas. A separate contract will be awarded for each of the following lots:
• Lot 1 - Northwest (Northbrook Workshop)
• Lot 2 - Northeast (Ballykeel Workshop)
Total value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 January 2026 to 27 January 2028
- Possible extension to 27 January 2031
- 5 years
Description of possible extension:
2 Year Initial Contract Period with the option to extend for a further 3 periods of up to 12 months.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Lot 1. Eastern
Description
Belfast Areas
Lot value (estimated)
- £1,350,000 excluding VAT
- £1,620,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Western
Description
Londonderry areas
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Eastern
Lot 2. Western
As per Tender documentation
Particular suitability
Lot 1. Eastern
Lot 2. Western
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 November 2025, 2:00pm
Tender submission deadline
28 November 2025, 2:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 28 July 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quantitative Criteria | As per Tender documentation |
Cost | 70% |
| Qualitative Criteria | Mandatory Requirements PASS/FAIL Award Criteria AC1 Maintenance Facility 10% AC2 Technical Capability 10% AC3 Social Value 10% |
Quality | 30% |
Other information
Payment terms
For further details on invoicing procedures please see :
https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. The contracting Authority cannot provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
DfI Transport and Road Asset Management (TRAM)
- Public Procurement Organisation Number: PYQH-8789-DZPG
James House, Cromac Avenue
Belfast
BT7 2JB
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland