Scope
Reference
DN787147
Description
UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment.
The 2026 event is due to be held at Location: Royal Armouries Museum and New Dock, Leeds City Centre between May 19-21 2026.
To ensure a high-quality, coherent, and impactful presence at UKREiiF 2026, EMCCA would like to appoint a single supplier to design, deliver and manage all aspects of the East Midlands pavilion including:
• Develop and deliver all pavilion design, branding and furnishing
• Construct the pavilion interior and manage all technical/AV elements
• Coordinate with EMCCA and partners on digital, print, and physical assets
• Manage install, live event support including AV, and breakdown logistics
• Attend weekly EMCCA calls and fortnightly partner calls from the Jan 2026 onwards.
EMCCA is looking for a supplier with a strong track record in event management to udnertake this project. A commitment to working with partners within the East Midlands is also expected.
Bidders may be required to deliver a presentation in relation to the project at the EMCCA offices in Chesterfield, Derbyshire on 2nd December 2025.
It is expected that the successful supplier will commnence work on the project in early January 2026.
Total value (estimated)
- £156,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 May 2026
- 5 months
Main procurement category
Services
CPV classifications
- 79950000 - Exhibition, fair and congress organisation services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 November 2025, 11:59pm
Tender submission deadline
18 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
60% Quality
40% Price
20% Presentation
Procedure
Procedure type
Below threshold - open competition
Contracting authority
East Midlands Combined County Authority
- Public Procurement Organisation Number: PZXR-6887-DRNP
Northern Gateway Enterprise Centre
Chesterfield
S40 1UT
United Kingdom
Region: UKF12 - East Derbyshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Nottinghamshire County Council
Summary of their role in this procurement: Conducting on procurement on behalf of EMCCA
- Public Procurement Organisation Number: PBCV-5152-BXBP
County Hall, Loughborough Road
Nottingham
NG2 7QP
United Kingdom
Email: prpc@nottscc.gov.uk
Region: UKF16 - South Nottinghamshire