Scope
Reference
CSC25164
Description
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to continue delivering a Holiday Activities and Food Programme.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
Torbay Council are procuring an open framework for this requirement. The estimated contract dates are indicative at this point. The time period of the Framework and reopening arrangements will be subject to confirmed funding from the DfE.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 March 2026 to 8 March 2030
- Possible extension to 8 March 2034
- 8 years
Main procurement category
Services
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Engagement
Engagement deadline
6 November 2025
Engagement process description
Torbay Council is seeking to invite the market to participate in a market engagement event for the provision of Holiday Activities and Food Programme.
This event will provide the opportunity for organisations to learn more about Torbay's Council's vision for the provision and understand changes that are being proposed to the delivery of HAF. The event will cover the following areas for discussion:
- To provide an overview of Torbay Council's current proposals for HAF provision and the requirements providers will need to adhere to in their delivery.
- To provide an overview of the procurement process, further details of an open framework and procurement timeframe.
Providers can access further information on the Market Event and how to book a place by accessing the opportunity on www.supplyingthesouthwest.org.uk under reference DN795225.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
7 January 2026
Procedure
Special regime
Light touch
Contracting authority
Torbay Council
- Public Procurement Organisation Number: PXLG-3144-TYMJ
Town Hall
Torquay
TQ1 3DR
United Kingdom
Region: UKK42 - Torbay
Organisation type: Public authority - sub-central government