Scope
Reference
PPC/25-01
Description
Tenders are invited for the management of the public toilets for the period 1st April 2026 to the 31st March 2029.
Opening times:
The public toilets are open daily, every day of the year including all bank holidays.
Toilets will normally be opened by 08:00 and closed at 20:00 or dusk (whichever is sooner) daily.
Rate 1 Low Season - Autumn/Winter excluding school holidays - October 1st. to March 31st.
Daily: Unlock two toilets, full clean of two toilets, (cleaned as required, consumables topped up, bins emptied as required), lock two toilets, daily health & safety checking.
Rate 2 School Holidays - October, February & May Half Term, Christmas & Easter Holidays (In line with Cornwall School Holidays as published by Cornwall Council)
Daily: Unlock all toilets, full clean of all toilets, (cleaned as required, consumables topped up, bins emptied as required), lock all toilets, daily health & safety checking, minimum of one additional check during opening hours.
Rate 3 Normal Opening - Spring/Summer (excluding school summer holidays) - April 1st to Sept. 30th.
Daily: Unlock all toilets, full clean of all toilets, (cleaned as required, consumables topped up, bins emptied as required), locking all toilets, daily health & safety checking, minimum of one additional check during opening hours.
Rate 4 Peak Opening - School Summer Holidays Only (July/August/September in line with Cornwall School Holidays as published by Cornwall Council)
Daily: Unlock all toilets, full clean of all toilets, all toilets checked at least a further two times during the opening hours (cleaned as required, consumables topped up, bins emptied as required), locking all toilets, daily health & safety checking.
Additional/Reactive Opening/Closing (chargeable at the appropriate rate for the season)
At times such as where weather conditions, unforeseen circumstances, extended school holidays, high demand occur, periodic checks and opening / closing of the toilets, other than specified above to be carried out at the contractor's discretion and with agreement of the Council Representative.
Additional duties to be included in day rates above
Daily: Complete daily attendance sheets (to be returned to clerk monthly). H&S checks to ensure no hazards exist to staff or members of public.
Weekly: Clean, sweep and mop floor in the service corridor. Handwash unit traps to be flushed through.
Monthly: Clean ventilator extractor vents.
Opening times
The public toilets are open daily, every day of the year including all bank holidays.
Toilets will normally be opened by 08:00 and closed at 20:00 or dusk (whichever is sooner) daily.
Rate 5 Reactive Maintenance/Repairs
Minor maintenance/repairs to be carried out as required within the contractor's capabilities. A separate hourly rate to be quoted for this. Any repairs required to be reported immediately to Council. representative
General
- The contractor will provide all their own equipment, cleaning equipment, consumables and toilet paper. Environmentally sensitive products to be used in line with the Councils Climate Action Plan. Contractors must comply with the current legislation for the management hazardous substances. MSDS to be provided and kept in toilet service corridor for use by operatives.
- The contractor will remove all waste materials from toilet cubicles daily and dispose correctly from site weekly in line with the current legislation.
- The contractor will have full public liability insurance, a health & safety policy and appropriate risk assessments in line with current Health & Safety Legislation. Any sub-contractor employed by principal contractor must also hold full public liability insurance. Valid copies of these documents to be provided to the clerk.
Payment for services each month in arrears will be made on the submission to the Clerk of a completed invoice. Payments will be made via BACS.
The rates agreed at commencement of contract will increase annually in line with the government official RPI as quoted for March at the end of each contract year. (Ordinarily published in April). The increase will be subject to a satisfactory review of services in the preceding year.
Contact with this Council is the nominated Council representative who will be responsible for the day-to-day supervision.
All work will be subject to ad hoc inspection by the Council.
The Contract will run from 1st April 2026 to 31st March 2029. Opportunity to tender for works from 1st April 2029 will be advertised in Autumn 2028.
Total value (estimated)
- £85,000 excluding VAT
- £102,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UK - United Kingdom
Participation
This procurement is reserved for
UK suppliers
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 November 2025, 12:00pm
Tender submission deadline
17 November 2025, 12:00pm
Submission address and any special instructions
Tender returns
All tenders for the above work must be returned by email or in a sealed envelope clearly marked TENDER FOR THE CONTRACT OF THE MANAGEMENT OF THE PUBLIC TOILETS: PORTREATH to the Clerk by 12 noon on Monday 17th November 2025.
Emailed tenders should be sent electronically to: Clerk@portreath-pc.gov.uk
Or posted to Portreath Parish Council Office & Community Hub, Sea Front, Portreath, Cornwall, TR16 4NN
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type |
|---|---|---|
| Covering Letter | Acceptable covering letter including confirmation of the requirements outlined in the full ITT. |
Quality |
| Climate Action Plan | Details of how the tenderer supplier is going to contribute to Portreath Parish Climate Action Plan as outlined in the ITT |
Quality |
| Experience | Details of similar contracts currently held or has been held in the last 2 years. (No more than 2 A4 pages) |
Quality |
| Budget | A quotation for each of the 5 rates requested in the ITT. |
Cost |
Weighting description
As described in the ITT
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
ITT Management of Toilets Oct 2025_FINAL .pdf
Full ITT
Portreath Parish Climate Action reviewed JAN 2025.pdf
Climate Action Plan as described in the ITT
Contracting authority
Portreath Parish Council
- Public Procurement Organisation Number: PGMT-4314-JJDH
Portreath Parish Council Office & Community Hub
Portreath
TR16 4NN
United Kingdom
Contact name: Lucy Jose
Telephone: +447722051928
Email: clerk@portreath-pc.gov.uk
Website: http://www.portreath-pc.gov.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government