- Lot Lot 1 (was 1). BARRIERS
- Lot Lot 2. LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS
- Lot Lot 3. BIG SCREENS
- Lot Lot 4. TEMPORARY TOILETS
- Lot Lot 5. TEMPORARY OFFICES & STORAGE
- Lot Lot 6. PA SYSTEMS FOR OUTDOOR EVENTS
- Lot Lot 7. LIGHTING FOR OUTDOOR EVENTS
- Lot Lot 8. MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS
- Lot Lot 9. RADIO SYSTEMS
- Lot Lot 10. EVENT STEWARDING
- Lot Lot 11. PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS
- Lot Lot 12. MOBILE STAGE PACKAGE, SMALL EVENTS
Scope
Reference
F8905
Description
South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding.
The framework agreement will be divided into lots and approximate values of each Lot are provided below: -
Lot 1 - Barriers - £10,739 p.a.
Lot 2 - Large Festival Stage - £31,000 p.a.
Lot 3 - Big Screens - £15,900 p.a.
Lot 4 - Temporary Toilets - £37,800 p.a.
Lot 5 - Temporary Offices and Storage - £8,578 p.a.
Lot 6 - PA Systems for Outdoor Events - ££39,240 p.a.
Lot 7 - Lighting for Outdoor Events - £7,128 p.a.
Lot 8 - Marquees for Events Outdoor, Tables & Chairs - £11,664 p.a.
Lot 9 - Radio Systems - £2,405 p.a.
Lot 10 - Event Stewarding - £30,672 p.a.
Lot 11 - PA, Lighting & AV Provision Indoor Events - £7,668 p.a.
Lot 12 - Mobile Stage Package, Small Events - £4,000 p.a.
Suppliers can bid for one or all Lot(s)
It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.
Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.
Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.
The Framework Agreement will be drawn down by way of purchase order.
The quantities and figures provided [in the invitation to tender], are estimates only and are not to be taken as actual or guaranteed quantities. The actual quantities of equipment or services required may vary, and no warranty or representation is made as to the accuracy of the estimated figures.
Total value (estimated)
- £984,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
3 years with options to extend for a period of up to 1 x 12 months
Main procurement category
Services
CPV classifications
- 79950000 - Exhibition, fair and congress organisation services
Contract locations
- UKC - North East (England)
Lot Lot 1 (was 1). BARRIERS
Description
Provision of:
• Barrier rail
• Heras fencing (also known as GS7)
• Pressure barriers (also known as crush barriers/ pit barriers)
Lot value (estimated)
- £50,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS
Description
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event.
Provision of Outdoor Festival Staging
Lot value (estimated)
- £148,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 3. BIG SCREENS
Description
South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.
Lot value (estimated)
- £76,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 4. TEMPORARY TOILETS
Description
Provision of chemical toilets for hire at mass events
The equipment provided must meet relevant industry standards.
Under the Disability Discrimination Act 1995* suitable sanitary facilities will be made available and must be fit for purpose and accessible.
Lot value (estimated)
- £181,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 5. TEMPORARY OFFICES & STORAGE
Description
Provision of accommodation, storage and welfare units at mass events
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
The above DO NOT require furniture
Lot value (estimated)
- £41,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 6. PA SYSTEMS FOR OUTDOOR EVENTS
Description
Provision of PA systems for outdoor events
South Tyneside Council require the provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.
Lot value (estimated)
- £188,352 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 7. LIGHTING FOR OUTDOOR EVENTS
Description
South Tyneside Council require the provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.
Lot value (estimated)
- £34,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 8. MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS
Description
Provision of Marquees for Events
South Tyneside Council require the provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event requirements
Lot value (estimated)
- £55,900 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 9. RADIO SYSTEMS
Description
Two Way Radio Systems
Provision of back to back radios for use at events
South Tyneside Council require the day hire of a suitable radio system for a variety of events.
Lot value (estimated)
- £11,544 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 10. EVENT STEWARDING
Description
South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are:
Lot value (estimated)
- £147,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 11. PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS
Description
Provision of PA, Lighting and Technical Equipment for Indoor Events
South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.
Lot value (estimated)
- £36,804 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 12. MOBILE STAGE PACKAGE, SMALL EVENTS
Description
Provision of Staging for Small Events
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event.
Lot value (estimated)
- £14,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot Lot 1 (was 1). BARRIERS
Lot Lot 2. LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS
Lot Lot 3. BIG SCREENS
Lot Lot 4. TEMPORARY TOILETS
Lot Lot 5. TEMPORARY OFFICES & STORAGE
Lot Lot 6. PA SYSTEMS FOR OUTDOOR EVENTS
Lot Lot 7. LIGHTING FOR OUTDOOR EVENTS
Lot Lot 8. MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS
Lot Lot 9. RADIO SYSTEMS
Lot Lot 10. EVENT STEWARDING
Lot Lot 11. PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS
Lot Lot 12. MOBILE STAGE PACKAGE, SMALL EVENTS
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 November 2025, 11:59pm
Tender submission deadline
19 November 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 March 2026
Award criteria
Lot Lot 1 (was 1). BARRIERS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Stock Availability | Quality | 5% |
| Delivery and Timescales | Quality | 5% |
| Customer Services | Quality | 5% |
| Quality | Quality | 5% |
Lot Lot 2. LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65% |
| Quality | Quality | 10% |
| Inspections | Quality | 5% |
| Delivery and Timescale | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
| Contract Management | Quality | 5% |
Lot Lot 3. BIG SCREENS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Reactive Repairs | Quality | 10% |
| Delivery and Timescales | Quality | 5% |
| Quality | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
Lot Lot 4. TEMPORARY TOILETS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 75% |
| Quality | Quality | 10% |
| Timescales | Quality | 5% |
| Customer Services | Quality | 5% |
| Stock | Quality | 5% |
Lot Lot 5. TEMPORARY OFFICES & STORAGE
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 10% |
| Delivery and Timescales | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
| Reactive Repairs | Quality | 5% |
Lot Lot 6. PA SYSTEMS FOR OUTDOOR EVENTS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 10% |
| Reactive Repairs | Quality | 10% |
| Delivery and Timescale | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experiences | Quality | 5% |
| Equipment | Quality | 5% |
Lot Lot 7. LIGHTING FOR OUTDOOR EVENTS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Delivery and Timescales | Quality | 5% |
| Quality | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
| Reactive Repairs | Quality | 5% |
| Equipment | Quality | 5% |
Lot Lot 8. MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 10% |
| Inspection | Quality | 10% |
| Delivery and Timescales | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
| Reactive Repairs | Quality | 5% |
Lot Lot 9. RADIO SYSTEMS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Stock | Quality | 5% |
| Delivery and Timescales | Quality | 5% |
| Customer Services | Quality | 5% |
| Quality | Quality | 5% |
Lot Lot 10. EVENT STEWARDING
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65% |
| Skills and Experience | Quality | 10% |
| Availability | Quality | 10% |
| Personnel | Quality | 10% |
| Customer Services | Quality | 5% |
Lot Lot 11. PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS
Lot Lot 12. MOBILE STAGE PACKAGE, SMALL EVENTS
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65% |
| Quality | Quality | 10% |
| Equipment | Quality | 10% |
| Delivery and Timescale | Quality | 5% |
| Customer Services | Quality | 5% |
| Skills and Experience | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
South Tyneside Borough Council
- Public Procurement Organisation Number: PYPB-8737-VBHG
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government