Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Megan McLuskey
megan.mcluskey@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties
Reference number
RC-CPU-24-305
two.1.2) Main CPV code
- 45333100 - Gas regulation equipment installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Renfrewshire Council (the Council) are seeking to enter into a contract with a single Contractor in respect of Replacement of Boilers and Full Heating Systems for Tenanted Properties
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42160000 - Boiler installations
- 50720000 - Repair and maintenance services of central heating
- 45331110 - Boiler installation work
- 45331100 - Central-heating installation work
- 45333000 - Gas-fitting installation work
- 45333100 - Gas regulation equipment installation work
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
The Renfrewshire Council has a requirement to appoint a sole contractor to carry out the replacement of boilers to approx. 1,300 tenanted properties as well as the replacement of full gas heating systems to approx. 3,400 tenanted properties throughout Renfrewshire.
The appointed contractor will be responsible for the supply and install. The appointed contractor will be responsible for the defects liability maintenance with the Council being responsible for the annual gas servicing.
Tenderers should be aware that there is no minimum guarantee of work as this is a Measured Term Contract and the Council does not guarantee the contractor any continuity or value of works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Council reserves the right to extend the contract for up to twelve months on two separate occasions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Contract contains contractual Community Benefits and Fair Work First elements.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-016827
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 November 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 November 2025
Local time
12:00pm
Place
Renfrewshire
Information about authorised persons and opening procedure
Two officers from Renfrewshire Council will open the tender upon the tender deadline
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published should any future contracts be required to be put in place.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers will be required to provide the following when a Request for Documentation is made:
S1 Equalities Questionnaire
S2 Equalities Declaration
S5 Prompt Payment Certificate
S6 Waste Carrier
S9 List of Proposed Sub-Contractors
Parent Company Guarantee
S14 Destruction of Personal or Sensitive Information
Data Processor Agreement
Health & Safety Questionnaire and supporting documentation.
Insurance Certificates in the company name to the levels as set out in the ITT.
New Supplier Request Form.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29772. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be requested during the tender. Taking into consideration the contract period and the value of the contract. The Council’s expectation for this requirement will be minimum 160 Community Benefit Points (CBPs) required.
Community Benefits will be evaluated and scored as part of the technical evaluation and be scored out of a combined 5% split between two questions. Full details can be found in the Procurement Documents.
(SC Ref:813322)
six.4) Procedures for review
six.4.1) Review body
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom