Scope
Reference
ERFX1008683
Description
We are seeking to appoint a competent training provider with specialist knowledge and practical understanding of relevant issues, including landlord and tenant legislation, property management and administration.
The training provider must deliver classroom-based training to landlords and agents across the whole of Wales that meets the requirements for a licence ('complete' licensing training). There must also be the opportunity for the training to be delivered in a virtual classroom environment and in rare circumstances in a home setting for people with additional needs.
The trainer must:
- Be available to deliver the training during weekdays, weekends and evenings depending on demand.
- Take all required paperwork to a classroom venue so that each delegate has a copy of the presentation, a test and a feedback form.
- Be able to provide classroom and home-based training across the whole of Wales.
- Deliver the course content agreed with Rent Smart Wales
- Provide handouts, made available in both English and Welsh depending on the delegates' requirements. Handouts must be presented to landlords and agents to further aid home learning. An electronic version can be provided if requested.
- Provide additional information to delegates such as where to download relevant additional information.
- Provide each classroom delegate with a multiple-choice test paper (unless the course is a CPD course that does not need an assessment) and ensure it is completed in fair conditions, whilst also providing the necessary support to people with accessibility requirements.
- Be available for delegate arrival 30 minutes prior to classroom based courses commencing.
Total value (estimated)
- £739,200 excluding VAT
- £887,040 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 January 2026 to 1 January 2031
- Possible extension to 1 January 2034
- 8 years
Description of possible extension:
3x 12 month extensions
Main procurement category
Services
CPV classifications
- 80300000 - Higher education services
- 80400000 - Adult and other education services
- 80500000 - Training services
- 70000000 - Real estate services
Contract locations
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
Legal and financial capacity conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
Technical ability conditions of participation
Technical ability conditions of participation -
Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 November 2025, 12:00pm
Tender submission deadline
21 November 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted through Proactis - https://supplierlive.proactisp2p.com/
Reference Number: ERFX1008683
The Contracting Authority reserves the right to appoint the second highest Tenderer in the event of one of the awarded suppliers initially being appointed being excluded or withdrawing from the process.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
16 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2033
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 30.00% |
| Community Well Being Benefits | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Laura Pine
Email: ProfessionalServices@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales