Scope
Description
The government has announced funding of the Holiday Activity and Food (HAF) programme for the next three financial years 2026/7. This covers holiday provision during Easter, Summer and Christmas holidays.
We are looking for an organisation to act as the coordinator of Holiday Activities and Food programme in the borough. The coordinator is expected to manage and run a grant award process to establish suitable holiday provision and incorporating other provision delivered by the council or partners as well as any other funding opportunities to create a complete holiday offer for school aged children across all school holidays.
Contract funding will be in two parts:
Element 1 - for administrative costs related to coordination
Element 2 - For delivery of provision of face to face holiday provision including grants to local organisations for delivery, events, equipment, venues and external marketing costs.
Total value (estimated)
- £2,710,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years, 30 days
Description of possible extension:
Two optional extensions of 12 months each
Main procurement category
Services
CPV classifications
- 85312400 - Welfare services not delivered through residential institutions
Contract locations
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 November 2025, 12:00pm
Tender submission deadline
14 November 2025, 11:59pm
Submission address and any special instructions
Suppliers are requested to register on our tender portal to access the tender. https://www.capitalesourcing.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
London Borough of Hammersmith and Fuham (LBHF)
- Public Procurement Organisation Number: PHTW-6333-BQGD
Town Hall, King Street
London
W6 9JU
United Kingdom
Email: procurement@lbhf.gov.uk
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government