Scope
Reference
0010
Description
Warwickshire County Council (the Council) is seeking a single provider to deliver a countywide dementia day opportunities service. The provider must be able to demonstrate and evidence to the Council's satisfaction that they are already providing dementia day opportunities in a group setting of a similar size, level of activity and value to this tender opportunity.
A Dementia Day Opportunity is defined as a scheduled session of specified duration that is delivered in a dementia friendly building. Sessions are managed by providers and are designed to support a specified number of individuals diagnosed with dementia. Sessions offer individuals living with dementia an opportunity to socialise, engage in meaningful activities, and be supported by trained staff.
Day opportunities encourage community inclusion through organised trips and having members of the community visit the centre.
The aims of the service are:
- To provide high quality, specialist, and person-centred support to individuals diagnosed with dementia.
- To provide an opportunity for people with dementia to engage with their community.
- To support people with dementia to remain in the community for as long as is appropriate and possible and to prevent unnecessary admissions to hospital and/ or residential or nursing care.
The outcomes of the service will help maintain the health, wellbeing, independence, and social inclusion of people diagnosed with dementia whilst providing an opportunity for informal carers to receive organised and planned respite from their caring role.
This is an open procedure to commission a dementia day opportunities service within Warwickshire.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, changes due to Local Government Reorganisation and the changing demands placed on the Council by its customers.
Total value (estimated)
- £1,192,015 excluding VAT
- £1,430,415 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant and available funding.
Main procurement category
Services
CPV classifications
- 85323000 - Community health services
- 98000000 - Other community, social and personal services
Contract locations
- UKG13 - Warwickshire
Participation
Legal and financial capacity conditions of participation
As detailed n the tender documentation
Technical ability conditions of participation
As detailed n the tender documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 November 2025, 12:00pm
Tender submission deadline
25 November 2025, 12:00pm
Submission address and any special instructions
https://in-tendhost.co.uk/csw-jets/aspx/Home
Warwickshire County Council will be using its new e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
https://in-tendhost.co.uk/warwickshirecc/aspx/Home
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: procurement@warwickshire.gov.uk
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 23 September 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Description of risks to contract performance
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
• The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
Please note: This service is funded through the Local Authority Better Care Grant which is not guaranteed
• Changes in legislation or national guidance
• Changes due to Local Government Reorganisation
• The identification of additional service recipients, not originally captured by the scope of the contract
• Opportunities offered by emerging/new technologies.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
Joint preliminary market engagement was conducted together with Dementia Day Opportunities in March 2024 prior to the new Procurement Act coming into force therefore no market engagement notice has been published in connection with the preliminary market engagement exercise.
Information of the proposed service, as described in Appendix 4 service specification, was discussed as part of the market engagement.
To ensure equity of service across the County the service is not being divided into Lots.
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government