Scope
Reference
DN791482
Description
SYMCA owns the South Yorkshire Supertram network and seeks a modern Enterprise Asset Management System (EAMS) to replace the current system and support safety, compliance and efficient maintenance operations. The EAMS will be hosted on Microsoft Azure with M365 integration (AAD SSO, SharePoint for documents, Power BI analytics), and must support linear asset management for tracks and routes. The Authority intends a rapid core deployment, followed by iterative enhancement aligned to bus reform and broader SYMCA needs.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
1 x 3 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKE3 - South Yorkshire
Submission
Enquiry deadline
21 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
6 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Supplier Questionnaire | Ability to meet SYMCA's needs |
Quality |
Weighting description
ITT -- Quality and Price
Demonstration - Ability to meet SYMCA's needs
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1
Supplier Questionnaire based upon product functionality
Stage 2
ITT with quality and price criteria
Stage 3
Demonstration with scoring
Documents
Documents to be provided after the tender notice
Technical specifications to be met
https://procontract.due-north.com/Register
Contracting authority
South Yorkshire Mayoral Combined Authority
- Public Procurement Organisation Number: PDBT-6675-QXPN
11 Broad Street West
Sheffield
S1 2BQ
United Kingdom
Contact name: Asset Management System
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government