Scope
Description
2.1 This service is required for the MHRA site at South Mimms EN6 3QG.
2.2 A new label applicator for the manufacturing department within MHRA is required. The aim of this machine is to improve labelling accuracy, efficiency, and output.
2.3 The machine will also improve the quality of biological reference materials produced by ensuring consistency of labelling across all containers and batches.
2.4 The machine will be designed, built, delivered and commissioned. There will be ongoing service contracts, which includes planned preventative maintenance, and call-out/response agreements to manage corrective repairs all aimed at minimising machine downtime.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 3 January 2031
- 4 years, 11 months, 30 days
Main procurement category
Goods
CPV classifications
- 30173000 - Label applying machines
- 30177000 - Automatic labelling systems
- 30174000 - Label making machines
- 30179000 - Label dispensers
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
As per PSQ Docs
Technical ability conditions of participation
As per PSQ Docs
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 12:00pm
Tender submission deadline
21 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60.00% |
| Commercial | Cost | 30.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
As per MHRA T&Cs
Description of risks to contract performance
Key risk: Delays of delivery, installation and commissioning under GMP conditions.
Mitigations through scheduling, mandatory site visit and MHRA T&Cs.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No PIN, the specification and technical requirements are clear and sufficient supplier; market intelligence has been obtained through previous scientific equipment procurement.
Contracting authority
MHRA
- Public Procurement Organisation Number: PJLJ-9824-VXPG
10 South Colonnade, Canary Wharf
London
E14 4PU
United Kingdom
Contact name: Majid Mahmood
Email: majid.mahmood@mhra.gov.uk
Website: https://www.gov.uk/government/organisations/medicines-and-healthcare-products-regulatory-agency
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - central government