Scope
Reference
DN779245
Description
The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored.
The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties.
There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.
The contract is anticipated to commence on the 1st December 2025 and is expected to continue for a period of seventeen months (3rd May 2027), unless terminated in accordance with the Conditions of Contract. At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.
Contract 1. Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)
Supplier
Contract value
- £823,805 excluding VAT
- £988,566 including VAT
Above the relevant threshold
Award decision date
14 October 2025
Date assessment summaries were sent to tenderers
20 October 2025
Standstill period
- End: 29 October 2025
- 8 working days
Earliest date the contract will be signed
17 November 2025
Contract dates (estimated)
- 1 December 2025 to 3 May 2027
- Possible extension to 1 November 2027
- 1 year, 11 months, 1 day
Description of possible extension:
The contract period may be extended by up to 6 months.
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKD1 - Cumbria
Information about tenders
- 25 tenders received
- 22 tenders assessed in the final stage:
- 17 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 21 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
OAKLEAF SURVEYING LTD
- Companies House: 06151373
- Public Procurement Organisation Number: PVWW-1369-YZVN
Peat House
Leicester
LE1 6LP
United Kingdom
Region: UKF21 - Leicester
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government