Section one: Contracting authority
one.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
Contact
Iftekhar Hussain
EnvironmentProcurement@cardiff.gov.uk
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.valeofglamorgan.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Disabled Adaptations
Reference number
VOG/IH/21/10/24
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
The Council intends to appoint up to Four (4) Suppliers to the framework and up to Two (2) Suppliers as reserves. The suppliers will be offered work on a rotational basis with priority for the first Four (4) Suppliers.
This Framework will operate for a period of two (2) years, with the option to extend for up to an additional two (2) years.
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The Vale of Glamorgan Council requires disabled adaptation works that assist individuals to retain their independence at home. A Disabled Facilities Grant (“DFG”) is available to assist eligible people to adapt their homes in the Vale of Glamorgan. It is subject to person and property eligibility which is assessed by the Council. The properties included in the Framework will be privately owned either by the DFG Applicant or their landlord or Council Tenants. Permission for access and to complete the works will be obtained by the Council as part of the DFG process.
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To assist eligible people for a DFG (DFG Applicants), the Council offers a Disabled Facilities Agency Service (the Agency Service). Where DFG Applicants choose to employ the Agency Service, the Council will provide a full service in preparing plans, preparing and submitting the formal grant application, supervising works on site and certifying the works on completion. Over the last four (4) years, the Council’s Agency Service has used an Adaptations Framework working with several Suppliers to deliver the adaptation works DFG Applicants require, removing the need for each individual grant to be tendered.
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In addition to the above, this framework may be used by the Council’s, Council Housing Adaptations Team (CHAT) to support the delivery of adaptations within its council housing stock for tenants identified as requiring support to continue living independently. The Council has approximately 4,000 properties within its portfolio and the successful contractor(s) will be engaged by the Housing and Building Services Adaptations Team to deliver adaptations.
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The following list includes examples of the type of Works that may be required.
i. Access to and from Dwelling
- External ramping, fixed and temporary
- Low threshold doorways
- Door entry systems
ii. Making dwelling safe
- Removable of trip hazards as assessed
iii. Accessing principle family room
- Widening doorways/structural openings
- Hallway alternations
iv. Accessing room for sleeping
- Altering internal room arrangements
- Through floor lift
v. Access to lavatory
- Installing specialist equipment, e.g. clos-matt
- New partitioning in existing room
vi. Access to bath/ shower
- Removing existing facilities and refitting with adapted equipment, e.g.
- Level access shower
- Specialised Shower Screen
- Thermostat control shower
- Anti-slip flooring
- Grip rails
- Specialised seats
- Specialist baths
- Creation of wet room
- Specialist Shower cubicle
- Shower/ changing tables
- Specialist W.C.
- Hoist Ceiling Rails when access between rooms are required
- Specialist drying equipment
vii. Access to hand washing facilities
- Install W.H.B in bedrooms
viii. Facilitating food preparation and cooking
- Specialist kitchen equipment
ix. Improving and providing heating
- Installing additional sources of heating
x. The Construction of Extensions to house adaption which can’t be accommodated with the existing floor print of the property.
- Ground Floor bedroom
- Ground floor bathroom or w.c.
- Combination of both
- Loft conversion
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,270,104
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 34953000 - Access ramps
- 39141000 - Kitchen furniture and equipment
- 42416300 - Hoists
- 42419500 - Parts of lift, skip hoists or escalators
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
- 34952000 - Hydraulic-platforms hoists
- 45211100 - Construction work for houses
- 45211300 - Houses construction work
- 45211310 - Bathrooms construction work
- 45211350 - Multi-functional buildings construction work
- 45214631 - Installation works of cleanrooms
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 45400000 - Building completion work
- 45450000 - Other building completion work
- 45213316 - Installation works of walkways
- 45313200 - Escalator installation work
- 45313100 - Lift installation work
- 45313000 - Lift and escalator installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45421110 - Installation of door and window frames
- 45421100 - Installation of doors and windows and related components
- 45421111 - Installation of door frames
- 45421112 - Installation of window frames
- 45421130 - Installation of doors and windows
- 45421131 - Installation of doors
- 45421132 - Installation of windows
- 39144000 - Bathroom furniture
- 39715200 - Heating equipment
- 45331100 - Central-heating installation work
- 45453100 - Refurbishment work
- 33196200 - Devices for the disabled
- 39141400 - Fitted kitchens
- 45421151 - Installation of fitted kitchens
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The Council intends to appoint up to Four (4) Suppliers to the framework and up to Two (2) Suppliers as reserves. The suppliers will be offered work on a rotational basis with priority for the first Four (4) Suppliers.
This Framework will operate for a period of two (2) years, with the option to extend for up to an additional two (2) years.
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The Council will follow an open procedure that comprises supplier business evaluation and tender response. Bidder’s price, quality and community benefit scores will be added together and the Bidder(s) with the highest overall total score on the lot in question up to the maximum appointed to the lot.
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All Bidders are required to complete and submit the following (which will constitute a complete Bid response):
(1) Completed Part A – Selection Stage – Pre-Qualification Questionnaire (Part A);
(2) Completed Part B – ITT Response (Part B);
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The first stage of the process is a selection process as set out in Appendix B in the Invitation to Tender (ITT) document. The Contracting Authority will evaluate Bidders’ PQQ responses to the selection questions in the PQQ (Appendix B) against the PQQ Evaluation Criteria and Weightings set out in the ITT before evaluating the ITT responses.
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PQQ responses will be evaluated as Pass or Fail or scored out of five (5), where five is the maximum score. A minimum of 87 points will need to be achieved to qualify to the next stage. Failure to meet the mandatory requirements will result in Bidders not being considered further and their Bid rejected. Bidders that meet the mandatory requirements and have scored greater than the minimum score set out above will proceed to the second stage of the process and have their ITT submission evaluated.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Community Benefits / Weighting: 10
Cost criterion - Name: Price / Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the Tender Documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-034125
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 April 2025
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
2D BUILDING CONTRACTORS LTD
Unit 19b Ely Valley Industrial Estate
Pontyclun
CF729DZ
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
PHYSICAL ADAPTATION SOLUTIONS LIMITED
C/O Accounted For Ltd, Unit 2 Riverbridge Business Centre, Rhymney River Bridge Road
Cardiff
CF239FP
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
R & M WILLIAMS (HOLDINGS) LIMITED
Williams House, Station Square
Neath
SA111BY
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
WHILL CONSTRUCTION LTD
6 Handel Close, Penarth
Vale Of Glamorgan
CF643QP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KINGFISHER DEVELOPMENTS (WALES) LIMITED
The Hayes Building, Town Hall Square
Llantwit Major
CF611SD
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CONSILIO CONSTRUCTION AND ARCHITECTURE LTD
14d Bessemer Road
Cardiff
CF118BA
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,270,104
Section six. Complementary information
six.3) Additional information
(WA Ref:157126)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom