Scope
Reference
CS27337
Description
Framework for the Supply of Print and related Services including, Print Finishing and Fulfilment, Specialist Print, Graphic Display Items, Promotional Merchandise, Labels and Stickers and Artwork Processing and Print of the County Supplies Catalogue
Commercial tool
Establishes a framework
Total value (estimated)
- £3,220,000 excluding VAT
- £3,864,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 January 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 22000000 - Printed matter and related products
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Lot 1. Print, Finishing and Fulfilment
Description
The Supply of Print, Finishing and fulfilment, including Flyers, Leaflets, Printed Office Stationery etc.
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Specialist Print
Description
The Supply of Specialist Print, including, Forms, school bus passes, permits and library cards
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Graphic Display Items
Description
The Supply of Graphic Display Items including, correx boards, zoom flags, gazebo, pop up display, banners, vehicle graphics, school panels and instalation.
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Promotional Merchandise
Description
The Supply of Promotional Merchandise including, Pens, lanyards, poer banks, bags, water bottles, mugs and keyrings
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Labels and Stickers
Description
The Supply of Labels and Stickers including, asset labels, self cling labels, property labels, barcode labels and stickers
Lot value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Artwork Processing and Print - County Supplies Catalogue
Description
The Supply of Artwork Processing and the print of the County Supplies Catalogue.
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
Retrospective Rebate
The Council requires a rebate in the sum of 1% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27337 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.
Justification for framework term over 4 years
Due to the nature of the products and the Market there is no requirement to offer an extension for this Framework
Framework operation description
When selecting Contractors under this Agreement the Participating Authority will select a Supplier based on the Most Advantageous Tender. This is the result of a process as determined by the Participating Authority of declaring value from all products/services covered by the Agreement.
Quote - The Participating Authority must invite all Contractors on the specific Lot of the Framework Agreement who are deemed capable of delivering the required Goods or Services.
The Participating Authority shall be responsible for formulating a specification/product brief containing full details of the Goods or Services required.
The Participating Authority will send the specification in the form of a quote request to all Contractors including the Framework Agreement reference number. A time limit should be set for the submission of fully completed quote responses. Responses received must be kept in a secure place, unopened, until the designated closing date for final submissions has passed. Responses received after the specified date and time should be rejected.
The submitted quote shall be evaluated in accordance with the criteria stated in the original quote request. The headline criteria used must be the same as the headline criteria used for the original Agreement, but the Participating Authority may change the weightings and add their own sub-criteria to apply.
The winning quote will be advised in writing.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
This Framework is open to:
Hampshire County Council, Hampshire Police Authority, Hampshire Fire and Rescue Service
Non-profit community and voluntary groups in Hampshire
Educational Establishments
Includes all types of schools and institutions in England: maintained schools, academies, free schools, nurseries, colleges, universities, independent schools, and children's centres.
Reference: GIAS, Schools Web Directory
Wider Public Sector
Also open to:
Local Authorities (County, District, Borough, Unitary)
Police, Emergency Services, NHS Bodies, Central Government Departments, Registered Charities
Reference: Local Gov Directory, NHS, Charity Register
Contracting authority location restrictions
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Lot 1. Print, Finishing and Fulfilment
Lot 2. Specialist Print
Lot 3. Graphic Display Items
Lot 4. Promotional Merchandise
Lot 5. Labels and Stickers
Lot 6. Artwork Processing and Print - County Supplies Catalogue
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 November 2025, 5:00pm
Tender submission deadline
28 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | 100% Price Award Stage Quality Questionnaire Pass/Fail |
Price | 100% |
Other information
Payment terms
Please refer to Hampshire County Council Terms and Conditions for Purchase Orders
Terms and conditions for purchase orders | Business and economy | Hampshire County Council
Description of risks to contract performance
Supplier going out of business (Cease trading)
It isn't uncommon for suppliers within this market to go out of business. It is expected that this Framework will be awarded to a number of suppliers which will enable the Contracting Authority to source goods elsewhere
Poor quality products supplied
Management of the quality of products is required by the the request of sample copies. Some suppliers may not supply these which can cause an issue if a complaint is received from direct delivery
Damaged deliveries
Most suppliers now use third party couriers which as sub contractors. Often products arrive in a poor condition and the chosen supplier will try to mitigate blame to the courier so as not to take responsibilty for the damage.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hampshire County Council
- Public Procurement Organisation Number: PBHM-7586-PWLP
The Castle, High Street
Winchester
SO238UJ
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government