Scope
Reference
2025-WMGC-0575
Description
WMGC intend to award a contract to an experienced Event Management Company (EMC) for the full delivery of the West Midlands Awards for Excellence in March 2026 (exact date to be confirmed).
The contract will cover one event cycle, running from December2025 to 31 March 2026.
The selected EMC will be responsible for the end-to-end planning and delivery of a live awards ceremony for approximately 300 attendees, hosted at a venue within the West Midlands. The EMC must also demonstrate the capability to pivot to a virtual or hybrid format, should external factors prevent an in-person event.
The EMC will manage all aspects of the event delivery, including but not limited to sourcing an event host and entertainment booking, drinks reception and catering, event décor/dressing/staging, AV/lighting, filming and photography, trophies, security, event support staff, brochures, goody-bag/merch, and project management.
Total value (estimated)
- £50,300 excluding VAT
- £60,360 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 December 2025 to 31 March 2026
- 3 months, 24 days
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Submission
Tender submission deadline
7 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Quality 80% / Price 20%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
WEST MIDLANDS GROWTH COMPANY LIMITED
- Companies House: 01631329
11th Floor The Colmore Building
Birmingham
B4 6AT
United Kingdom
Email: procurement@wmgrowth.com
Region: UKG31 - Birmingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)