Scope
Description
The Council is seeking a Provider to deliver a Cash Counter Payment Service to support the delivery of the Derbyshire Discretionary Fund (DDF) and other Council authorised payment initiatives.
The Service must use a Cash Counter Payment Service delivery model, to which:
• Enables Derbyshire Residents to exchange vouchers for the full value of the voucher in cash, on presentation at physical Cash Counter Locations across Derbyshire and its surrounding borders.
• Issues vouchers/voucher codes to the Council for the Council to issue direct to residents, and/issues vouchers / voucher codes to Derbyshire Residents by text, email or letter (as instructed by the Council).
Total value (estimated)
- £37,755,568 excluding VAT
- £37,906,681 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2034
- 8 years
Description of possible extension:
Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).
Options
The right to additional purchases while the contract is valid.
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.
In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.
Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.
Main procurement category
Services
CPV classifications
- 66110000 - Banking services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Legal and financial capacity conditions of participation
See Tender documentation
Technical ability conditions of participation
See Tender documentation
Submission
Enquiry deadline
3 November 2025, 3:00pm
Submission type
Tenders
Tender submission deadline
14 November 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 20 February 2033
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80% |
| Price | Price | 20% |
Other information
Description of risks to contract performance
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.
In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.
Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Competative Flexible Procedure, to include:
- a single submission stage
- a three-stage evaluation process
- and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
Justification for not publishing a preliminary market engagement notice
Prelimary market testing was undertaken in 2024 under the project reference CPH124.
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=b1e11838-c0a5-f011-813a-005056b64545
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government