Award

Portfolio Information Management System

  • West Yorkshire Combined Authority

UK6: Contract award notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-066411

Procurement identifier (OCID): ocds-h6vhtk-050665 (view related notices)

Published 17 October 2025, 3:20pm

Scope

Reference

PIMS

Description

The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly - from 200 to over 800 project sites - and the existing system has struggled to keep pace. Key challenges include: • Outdated technology architecture. • Manual, resource-intensive updates. • Limited reporting and dashboarding capabilities. • A lack of scalability for growing governance and assurance needs. In response, WYCA's Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels - from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA's Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA's existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted - so much so that it could be confidentl

Contract 1. Portfolio Information Management System

Supplier

Contract value

  • £550,000 excluding VAT
  • £660,000 including VAT

Above the relevant threshold

Award decision date

10 October 2025

Date assessment summaries were sent to tenderers

17 October 2025

Standstill period

  • End: 28 October 2025
  • 8 working days

Earliest date the contract will be signed

7 November 2025

Contract dates (estimated)

  • 7 November 2025 to 6 November 2029
  • Possible extension to 4 November 2033
  • 7 years, 11 months, 28 days

Description of possible extension:

Contract structure: Implementation time up to 12 Months Initial term 36 Months 2 x 24 Months optional extensions

Main procurement category

Services

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support

Contract locations

  • UKE4 - West Yorkshire

Information about tenders

  • 15 tenders received
  • 15 tenders assessed in the final stage:
    • 14 submitted by small and medium-sized enterprises (SME)
    • 0 submitted by voluntary, community and social enterprises (VCSE)
  • 1 supplier awarded contracts
  • 14 suppliers unsuccessful (details included for contracts over £5 million)

Unsuccessful suppliers

Submission

Submission type

Tenders

Procedure

Procedure type

Competitive flexible procedure

Suppliers

Akhter Computers Limited

  • Public Procurement Organisation Number: PZGH-6328-DRJX

1-3 Marshgate Business Centre

Harlow

CM19 5QP

United Kingdom

Region: UKH35 - West Essex

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Alsvior Global Limited

  • Public Procurement Organisation Number: PVNM-8622-MWYZ

Churchill House

Ettington

CV37 7SN

United Kingdom

Region: UKG13 - Warwickshire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

BestOutcome LTD

  • Public Procurement Organisation Number: PHNB-4798-BMDM

11 Marsham Way

Gerrards Cross

SL9 8BQ

United Kingdom

Region: UKJ13 - Buckinghamshire CC

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Blacklight software

  • Public Procurement Organisation Number: PRHC-6685-TMYV

4 South Park Way

Wakefield

WF2 0XJ

United Kingdom

Region: UKE45 - Wakefield

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Corporate Project Solutions Ltd

  • Public Procurement Organisation Number: PMQB-1458-XYQP

450 Brook Drive

Reading

RG2 6UU

United Kingdom

Region: UKJ11 - Berkshire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

INVOKA CONSULTING LIMITED

  • Public Procurement Organisation Number: PPHG-9134-DGDZ

7a Abbey Business Park

Farnham

GU9 8HT

United Kingdom

Region: UKJ25 - West Surrey

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Micro Focus Software UK Ltd

  • Public Procurement Organisation Number: PHRQ-8748-YCPH

The Lawn, 22-30 Old Bath Rd

Newbury

RG14 1QN

United Kingdom

Region: UKJ11 - Berkshire

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): No

Ninth Wave Ltd.

  • Public Procurement Organisation Number: PTTW-8121-RVYY

35 Berkeley Square

London

W1J 5BF

United Kingdom

Contact name: William Dickson

Email: william.dickson@ninthwave.co.uk

Region: UKI32 - Westminster

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Supported employment provider: No

Public service mutual: No

Contract 1. Portfolio Information Management System

PARM AG

  • Public Procurement Organisation Number: PLXZ-2584-THBP

Bahnhofstrasse 31

Kreuzlingen

8280

Switzerland

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Polarisoft The Anywhere Company

  • Public Procurement Organisation Number: PGXR-9328-GJQL

Harmsworth House, 13-15 Bouverie Street

London

EC4Y8DP

United Kingdom

Region: UKI31 - Camden and City of London

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Program Framework Ltd

  • Public Procurement Organisation Number: PMCX-5732-PJYQ

Hoppingwood Farm, Robin Hood Way

London

SW20 0AB

United Kingdom

Region: UKI63 - Merton, Kingston upon Thames and Sutton

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Quarrydale Consulting Ltd

  • Public Procurement Organisation Number: PYTJ-2793-VJWL

Unit 1, Devonshire House, Lancaster Road

High Wycombe

HP12 3YZ

United Kingdom

Region: UKJ13 - Buckinghamshire CC

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

The Evolution Group 2022 Limited

  • Public Procurement Organisation Number: PJPH-4599-JMJR

Rugglestone, Calais Road

St Martins

GY4 6AP

Guernsey

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

TMI Systems Limited

  • Public Procurement Organisation Number: PLDT-1124-ZRGY

13 Wareham Road

Winkfield

RG12 9YT

United Kingdom

Region: UKJ11 - Berkshire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Track Metrics Ltd

  • Public Procurement Organisation Number: PJLT-8333-WMTM

Fairfield Mills, Milford Street

Huddersfield

HD1 3DX

United Kingdom

Region: UKE44 - Calderdale and Kirklees

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Contracting authority

West Yorkshire Combined Authority

  • Public Procurement Organisation Number: PHYG-7328-ZLQJ

Wellington House, 40-50 Wellington Street

Leeds

LS1 2DE

United Kingdom

Telephone: +44 01132517272

Email: commercialteam@westyorks-ca.gov.uk

Website: https://www.westyorks-ca.gov.uk

Region: UKE42 - Leeds

Organisation type: Public authority - sub-central government