Scope
Description
The current Science Museum Group (SMG) HR system is end of contract in September 2027 and are therefore planning to go out to tender for the new system in February 2026. In preparation for the tender, we are running this pre-market engagement survey.
Contract dates (estimated)
- 1 September 2027 to 31 August 2032
- 5 years
Main procurement category
Services
CPV classifications
- 48450000 - Time accounting or human resources software package
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services
Engagement
Engagement deadline
30 November 2025
Engagement process description
The Science Museum Group (SMG) is conducting preliminary market engagement to inform the upcoming procurement of HR system and payroll bureau services, scheduled for February 2026. As part of this engagement, we have published an optional Request for Information (RFI) for interested suppliers. The RFI is designed to gather high-level information on market capabilities, service models, and indicative costs to help shape our requirements and ensure a fair and competitive tender process.
Suppliers are invited to complete the RFI via an online Microsoft Forms link. Responses are for information only and will not be scored or influence future evaluation. Completion is estimated to take 15-20 minutes. All responses will be reviewed to inform the development of our specification and procurement strategy.
RFI link: https://forms.office.com/e/qH5g5nK5s8
Submission
Publication date of tender notice (estimated)
13 February 2026
Contracting authority
Science Museum Group
- Public Procurement Organisation Number: PDTR-3338-MNPG
The Science Museum
London
SW7 2DD
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - central government